Meeting Minutes: April 8th, 2017

Pagan Collective of Victoria

Meeting Minutes – 08/04/2017

 

Location: Irish Murphy’s, Ballarat                 Start Time: 12.25

Attending: Ryan, Sarah, Josie, Alex and Mark

Apologies: Dean, Dorian, Luca, Ange, Shaz, Nikole

 

Presidents Report

March was such an amazing crazily fun month, full of great events. The roll out of Pagan Pride Day, Community Safety Month and the great concert by Spiral Dance and KC Guy, were all great initiatives that couldn’t have happened without a lot of hard work from a lot of people.

Treasurer

We recently had the Spiral Dance and KC Guy concert with ran really well, there was a good turnout and the feedback was positive. It did however run at a small loss. The breakdown is as follows:

Expenses:
Eventbrite fees: $76.88
Spiral Dance costs: $1436.62
Kc Guy costs: $240.52
Sound Engineer: $150.00
Total Expenses: $1904.02
Income:
Eventbrite tickets: $870.00
Ticket sales on door: $630.00
Donation tins: $67.20
Total Income: $1567.20
Total Loss: $336.82

The loss has been covered by donation from Ryan McLeod

Secretary

We’ve had 18 new memberships since the last meeting, which have all been approved and over 30 new FB likes. So the memberships continue to grow steadily.

Meetups

Hills

The meetups continue to be a massive success with an average of 14 people every month, consisting of a group of regulars as well as new faces appearing too. The possibility of having a weekday meet to discuss personal practice and other topics has been raised. The community here are quite fantastic and have built something really positive.

CBD

These meets are now on average getting 20 people every month. The meet-up had a quest speaker recently, a move which was well received and had a lot of positive feedback. People responded to having Dr David Waldron come and talk, and to have a chance to engage in discussion with him.

Central

The central meet-ups are changing venue to the Farmers Arms, still located in Creswick, just down the road from the old venue, it is still a friendly atmosphere suitable for all types.

Pagan Pride Day

This event was the culmination of a lot of hard-work by a number of people as well as the amazing support and response from the community, not to mention the guest speakers from traditions and groups. There is a need to decide on a date for another one so that planning can commence. The possibility of having some panel discussions by guest talkers was suggested as a possibility for next year. The theme of community safety was a great message going in and should be considered in the preparations for the next one.

Spiral Dance/KC Guy

An amazingly good evening was had by those that attended, there was an amazingly positive response to the concert. This would not have been possible without Spiral Dance and KC Guy’s co-operation, support and willingness. It would also not have been possible without the hard work put in by people, particularly Ryan. This would be something fantastic to have happen again, provided of course that the musical talents are willing.

Community Safety Month

Community safety month seems to have been received well and should definitely be an annual thing, as there are always new people finding their way to the community and existing members that may not be aware of what resources and help is available.

There has been a lot of positive discussion coming out of this month, and some positive outcomes too. A new values statement was written after several discussions that occurred in March as part of Community Safety Month.

WWC Cards

The PCV is putting its foot down on this issue, the policy to make it a mandatory requirement to hold a Working With Children Check passed unanimously in a previous meeting and this will be enforced at the AGM. You need to have one to run for committee, an aspect that will be made clear when the calls for committee involvement start so that no potential new committee members are caught unawares.

Samhain

The public PCV Samhain ritual is being hosted by Seline and the event is now live, Ryan is going to check in with Seline to make sure she is getting what help and support she needs and to make sure we are doing whatever we can to help

Redbubble Account

The Hills would love to have mugs and shirts and to that end think it would be great if there was a Redbubble account. However it would be ace if the PCV itself had the Redbubble account and that way there could be PCV merch too.
Ryan needs to send Sarah all the master copy files of the logo etc. so that she can toy around with designs for approval for merch.

Morris

The Morris team is going amazing, they recently had a fabulous and highly productive workshop with Adrienne and Paul who gave very generously of their time to help the side with the dance they are working on as well as providing heaps of helpful information.

The side is on track with their goal of dancing at Mount Franklin this year.

The team is in the process of being insured by the Morris Ring but it hasn’t gone through yet.

Yule Dinner

We have access to the same venue that we used for the previous Yule Dinner and the same space.

Currently have menu options and pricing being prepared for our consideration, which is meant to include a Gluten Free/Vegan option.

The event should not conflict with Monselvat.

The ticket sales will be on Eventbrite, it worked will previously.

Josie is going to tart up the event on Facebook to give more information and appeal to the community.
Ryan is going to see if KC can perform again since he was a real hit at the last one.
PCV at Mount Franklin

Alex has kindly offered to help run the kids maypole at Mount Franklin.

Josie is going to print up more of the PPD flyers to have at the mountain for us to hand out because it has all the groups information and contact details on.

Social Media

It is proposed we trial having a rotating roster of people running the social media (weekly round-ups, blog article announcements, etc.).

Blog

We need to add more topics for the blog, one possibility is changing from recipe of week instead having other topics that can fit in that slot such as book or music of the week.

AGM

The AGM is going to be on the 20th of August at the Last Jar in Melbourne. More announcements and round-ups for nominations etc to come later.

Other Business

Ryan has proposed that we have a BBQ/picnic day at Fairy Park, the potential date for this being 25th Nov, more details to be confirmed later.

Witches of Oz Movie Night 2017 – coming out of a discussion on Witches of Oz a movie night in conjunction with the PCV is proposed. Details to be worked out.

Alex presented an idea for a PCV student pagans run uni group, to provide a social and networking opportunity for uni students and potentially a support network. More details to be presented at a later date.

 

Meeting End: 1.32

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