Community Action Meeting Minutes

Community Action Meeting Minutes

Held on 12/03/2017 at Saff’s in Castlemaine

What is known about the individual known as Robin Fletcher, Tim Ryan, Balin, The Red Druid and Robin Slater:

He was released from custody on Friday into the community, being stated as not being at any more risk of reoffending than any other sex offender.

He is believed to be a former member of the seminary of Corpus Christi just outside of Monash, of which he was thrown out of in 1979 for magical practices.

He has known associations with the Church of Antioch in Alphington (there is still information about him on their website currently).

It is believed that he became affiliated with the Golden Dawn at Monash in the 1980’s and there met some of the people that would later act as emissaries for him.

He is said to have later became involved with individuals that founded the New Varangian Guard a community that at the time was strongly linked with the magical community, where he became involved with the Riders of the Mark and started his Red Druid practices.

There is a book that has a chapter dedicated to him, written by Vikki Petrias & Chris O’Connor called Rock Spider, that describes some of his known behaviors, including the way he operates as a spider in its web, pulling the strings.

It is known that he is well read, has a near eidetic memory and is quite knowledgeable on a wide variety of topics. He has written a number of papers and acts as an authority on these matters.

The first jail term he served was for library book fraud, because it was the only thing that could stick at the time.

In the 1980’s Tim Ryan decided that a young man had information that he wanted and orchestrated his abduction and subsequent torture via two of his acolytes. The young man was later dumped naked on a rail line and tied to the boom gate. When he was freed he went to a friend for help, who immediately took him to the police. This friends testimony destroyed his career.

These crimes had a lasting effect on the community for years to come.

As the scene recovered a publication known as The Who, What, Where, How Directory started up, the Directory would later play a role in helping provide evidence of Tim Ryan’s criminal actions to the police. In the early 1990’s a woman came to members of the Directory and said that there was a man trying to force her daughter into prostitution. These members took this information to the police, who then placed him under observation, to try and gather solid evidence of his misdeeds. During this period of observation, they found proof that he was prostituting the girls, using them as drug mules and that his wife at the time had tried to recruit a hitman to kill the girls.

He was arrested for a final time in 1996 on charges related to these crimes and served an eight-year sentence. He was used as a trial for keeping sex offenders locked away from the community under supervision.

Where does/can the community go from here?

The community has a large element of vulnerable people, that could fall prey to people such as Tim Ryan. Community education is a key way to help protect these people, this education needs to come from the community as a whole.

To this end greater communication with pagan businesses on this front would be beneficial, providing them with flyers such as the one provided by PAN would be a great idea, a lot of new seekers come to businesses such as this as the first point of contact.

Hosting events for new practitioners to meet others, gain access to information and to help answer some of their questions in a safe, public venue is also an idea that needs to be considered.

Meeting Minutes Feb 2017

Pagan Collective of Victoria
Meeting Minutes – 26/02/2017

 Location: Peacock Inn Hotel, Northcote                   Start Time: 11.42AM

Attending: Luca, Sarah, Shaz, Josie, Ryan, Nikole, Ange, Mark, Alex, Dorian

Apologies: Dean

 Presidents Report

The PCV has gotten off to a bumper year with a busy start, there have been a lot of new faces appearing at events, it seems that there is success in creating a safer community. We have already had a fantastic public Lughnasadh ritual. With Pagan Pride Day coming up there is a lot to be excited about at the moment as we continue on into the year.

Vice-Presidents Report

We have such an exciting month coming up in March with Community Safety Month being rolled out and Pagan Pride Day as well as the concert. The community continues to grow and come together and it is an exciting time for the Collective as well as to be a member of the community.

Treasurer

The accounts are currently sitting at $25.60 in the bank account and a further $18 in the PayPal account.

Ryan recently paid for our Annual Statement to Consumer Affairs, part of our ongoing obligations as a Not-For-Profit, which was about $55 and the cost is a donation from him.

We have about $300 odd in ticket sales in the Eventbrite at present from ticket sales for the Spiral Dance/Kacey Guy concert, tickets are selling very well at the moment and will continue to do so.

Secretary

There isn’t a lot new to report on this front, memberships continue to grow; we now have over 340 signed up members and over a thousand FaceBook followers.

Meetups

Hills

The meets keep getting bigger, newbies every time and there have been about 15 or so people at each one, always really positive attitudes and discussions. Everyone is happy with them and the café loves having them there.

CBD

These meets are now on average getting 20 – 30 people every month. The venue likes us, as they are quiet on Sundays so they are getting better business on the Sundays that we are there. There are some really good discussions going on, had a great community safety discussion at the last meeting with lots of input from the community which is fantastic and people are really positive in general.

Central

Due to having to cancel the first one there hasn’t been a meet-up in Central yet, the first one is happening in April. As a result there isn’t much to report here yet.

Frankston

We had the first one at Groove Train and there was at least one person Dorian didn’t know, the turnout was reasonably good and went well, looking forward to the next one and it looks like it will be quite a success.

Druid Coffee

Due to circumstances beyond control, the location for the meet-ups have had to change a number of times in recent months and this seems to have caused some disruption to the meet-up. It looks like it will be able to stay at the Peacock Inn, which will help to have a stable venue again. They would appreciate some assistance in advertising to help spread the word of the event to help get it back on stable footing. Mark has offered to ask Julie if it is ok to share the event in Druids Down Under and other such groups, in addition to the PCV sharing the event.

Morris Report

The Morris Side is now at the stage with the dance they are learning that they can start learning a second dance. They are looking forward to getting to the stage where they can dance with other groups, as well as being able to accept and train new members. They are also looking forward to their upcoming workshop with members of established Morris side, Hot For Joe. They are feeling more confident and are in the process of joining the Morris Ring and will get their first year free, which gives them insurance for things like injuries of the dancers or others such as audience. They have had semi-permanent loan of Morris Bells and Sticks to help them with getting off the ground. The source of the loan has also offered to give a workshop on Morris and loan a Obby ‘Oss. The Side has got a growing following within the community which seems to be somewhat interested in the antics of the Morris Dancers.

Pagan Pride Day

Edinburgh Gardens confirmed as the venue, with the list of participants and the ritual confirmed, and a timeline pencilled in. Speakers to be contacted to provide details for the flyer, and traditions who have not confirmed speakers to be followed up in the next couple of days for confirmation.
Confirmed that the PCV’s Mabon ritual will be run at this event, and that it will be a Wiccan-style ritual

Spiral Dance/KC Guy

Transport and accommodation costs for the musicians have already been covered; at this point in time the event will break even, but further promotion would definitely help. Posters have been delayed due to printing issues, but internet promotion is going well. Josie, Alex, and Nickole volunteered to assist with door staffing; Mark will be official event photographer.

Recent Public Statement

The PCV statement in response to the impending release of sex offender Robin Fletcher was released on the 10th of February and received a flood of positive responses from the wider Pagan community, with 80 groups and prominent individuals co-signing the statement, and many more expressing support and appreciation for it and the PCV’s condemnation of child abuse, non-consensual sex, and violence.

Looking forward, we are collating educational resources as part of further community support; these will be distributed both on and offline, to promote awareness of safety at Pagan events. Statements from local groups are also in the process of being collated, and it was agreed that the convenors of the various meets, moots, and gatherings around Victoria should have a safety policy as part of their basic information. All group hosts present agreed.

As a knock-on effect of the statement, we have had more people coming to PCV events specifically because they have seen that community safety is a priority. This is incredibly heartening, and something we wish to work further towards.

It was suggested that the PCV website and Facebook be updated to reflect the diversity and commitment of the committee, as it is comprised of people from many different traditions, practices, and backgrounds, working towards a common goal of building a supportive, safe, and healthy community.

It was also proposed that with this in mind, a media liaison group for the PCV may be a good idea. This will be discussed further, as will further support structures for a safer community.

Review of Business Promoted

The community calendar has grown so much of late that it is now a herculean task currently maintained by only a couple of people. in order that our committee be able to maintain their jobs and relationships, it was unanimously voted in that we will no longer chase up events, and will rely instead on event organisers providing us with information. This may mean that some events are no longer advertised but on the plus side the committee will be able to spend time with their families.

In the light of our focus on safe spaces, this may also change our advertising policy but at present none of the events we advertise have been flagged as potentially problematic, so we will implement the new calendar policy as previously described.

Samhain

The public PCV Samhain ritual is being hosted by Seline and it is going to be on the 30th of April. At the moment that is what is known, more will be put in the committee later and can then be spread on the event page and advertising later.

There is a slight clash of dates for committee members, Nikole is going in an official PCV capacity and possibly Luca.

Blog and WordPress Workshop Day

The blog is going on really well, we are scheduling items ahead of time so that we have stuff going up every week, on time, every time. We are getting a lot of hits on the articles, which would indicate that this new format seems to be working

We are happy to show other committee members how to use WordPress so that more people can use it. So if people are interested in this contact Mark and Josie and we will set up a date once we have an idea of numbers of people and can work out a venue.

Imbolc

When we had the last meeting we didn’t have anyone to run Imbolc, but the Reclaiming community has kindly volunteered to run it on the 5th of August in the Darebin Parklands, Nikole will liaise with us and let us know what Reclaiming needs from us and any other details that come up so we can advertise and help in whatever way is needed.

WWCC

It has been a requirement for some time that all committee members hold current Working With Children Checks, and in light of our focus on community safety, it was agreed that copies of all committee members’ WWC cards be kept on file (which will not be made publicly available as the cards contain personal information), so that the PCV can rest assured that all members of the committee have passed a WWCC.

Working With Children Checks are a pre-requisite for being on the PCV committee, and all committee members’ cards will need to be on file before the next AGM. it was also suggested, with full committee agreement, that anyone running public rituals for the PCV be required to have a current WWCC. This refers to the main ritual organiser, though of course if others involved also have WWCC, that is an advantage.

This is a way of maintaining community safety in relation to minors in the community, and also to improve confidence in public ritual spaces in the eyes of the community.

Welcoming Events

An idea has been presented that we need a welcoming committee, at events have people that go out of their way to make sure new people feel welcome and safe and to answer any questions to help make sure that the community continues to encourage the open and safe nature of PCV events, it is an idea at present but there is no set way to do it yet. Possibly will include having an event once or twice a year, informal, new people are invited and we present information and have an informal dinner and chat sort of thing.

It was proposed that we could possibly have some dates that happen at meet-ups where we encourage new people to attend and run the event so that it helps them to feel welcome. We shall continue to discuss this on the FB group due to time constraints today.

Possibly we should consider having ‘Newvember’ and have a newbie month or perhaps ‘NeoVember’ where we make sure that we run stuff that is ultra-inclusive as part of this.

Yule Dinner

It looks like it might be at the Last Jar on the 24th June, probably 2 courses to cut costs and make tickets more affordable.

A subcommittee shall be formed to help organize – Sub-committee – Ryan, Alex, Sarah, Josie, Mark (decorations), Ange (decorations) and shall liaise further to get this rolling.

The community expects more than sausage. They want custard or a Chikko Roll.

Meeting End: 12.49

Agenda for Committee Meeting on the 26th of February

This meeting will be held on Sunday, the 26th of February in Northcote. See the Facebook Event Page for more details.

Thankyou to Mark for putting this together.

Pagan Collective of Victoria

Meeting Agenda – 26/02/2017

  1. President/Vice-President Report
    2. Treasurer Report
    3. Secretary Report
    4. Meet-up Report
    5. Morris Report
    6. Pagan Pride Day
    7. Spiral Dance/KC Guy
    8. Recent Public Statement
    9. Review of Businesses Promoted
    10. Samhain
    11. Blog
    12. WordPress Workshop Day
    13. Imbolc
    14. WWCC
    15. Welcoming Events

Meeting Minutes, November 2016

Thankyou to our intrepid secretary Mark for putting these together!

PCV Committee Meeting 26th November 2016

Meeting Start: 1.32

Attending: Ryan, Nickole, Josie, Seamus, Dean, Alex, Mark, Shaz, Ang, Lucas and Fran Apologies: River, Fi, Dorian
Absent:

President’s Report
The PCV has put on over 30 events this year, which is a lot, 25 – 26 of these were coffee and pub meetups. In addition to this we had some public rituals as well as pagans in the park. There is a heap of stuff cooking up for next year which is really exciting.

Secretary’s Report
Memberships keep rolling in, up to about 209 membership now as well as over 900 likes on Facebook.

Treasurer’s Report
Nothing new to report, money in the bank is the same as the last few meetings, the PCV has not been running events that make money.

Meet-Ups
CBD Moot
This moot is getting really busy, with 2-3 new people pretty much every time that have not been met before, it is exciting to see lots of new faces. The moot is changing venues to the Last Jar for next year to accommodate the fact that we need more seats for the events. Should be slightly more disability friendly with a bathroom on the same floor, however there are still the steps at the front and a narrow door. For 2017 the moots will be running monthly but taking a break for September.

Central Vic
The Central Victoria Pagans in the Café had four meets this year, with an average of 4 – 8 attendees at them. For 2017 the Pagans in the Café and the Central Vic Heathens will be combining the coffee meets and aiming for quarterly coffee meets.

Central Vic Heathens
The Central Vic Heathens in addition to combining with the Pagans in the Café are looking at trying to run some different events next year beyond coffee meets. More to be announced as they come.

Hills Meets
These meets are going from strength to strength, running in a lovely new venue (Earthly Pleasures), getting about 10+ attendees at each meet, people attending are happy with the format, these meets will be running monthly for 2017.
Two other meet ups in the works – Hamilton, which is trying to get up and running with some support from us and will hopefully start running next year. Also Frankston which Dorian has kindly volunteered to get going next year, at this stage it will probably be bi-monthly in the Frankston area. More will be confirmed as it is organised. 
ACTION: Need to get a start date sorted with Dorian for 2017
ACTION: Need to make sure that the meets that are near each other don’t conflict with each other, PCV or otherwise so as to not make it too hard for attendees to choose what to go to.

Memberships
Seven new memberships have been received since last meeting, no objections to the members were raised, so all new people were approved.

Dates for 2017

Committee Meetings CBD Meet-Ups Hills Meet-Ups Sabbats Other
  15th January 8th January    
26th Feb (attach to Druid Coffee, Northcote) 19th February 5th February 5th February Lughnassa (Silver Birch)  
  19th March 5th March 25th March Mabon (Wiccans) Pagan Pride Day 18th March Pagan Concert 18th March
8th April (Central Victoria) 16th April (needs to be changed) 2nd April    
  21st May 7th May Samhain (May date TBC)  
4th June (attach to Hills Meetup, Belgrave) 18th June 4th June Yule Dinner 24th June  
  16th July 2nd July    
20th August AGM (attach to CBD meet-up) 20th August 6th Aug    
  17th September (needs to be changed) 3rd Sept 24th September Ostara (Silver Birch/Heathens)  
14th October (Central Victoria) 15th October 1st October    
  19th November 5th November    
3rd December (attach to Hills Meet-Up, Belgrave)   3rd December    
PCV Hiatus 24th Dec – 7th Jan        

Imbolc – *stare at Reclaiming and Lucas*

Pagans in the Park/Pagan Pride Day
18th of March is the proposed date for the event. Some of the concepts discussed were – having stalls, a festival feel and less picnic feel, showcase for traditions (someone gets up and talks about each tradition and talks about what they do and who is good to talk to if you want to go further) Need to get the ideas, for location, format etc. then scale back.

ACTION: Shaz will talk to her contacts/arch-druid to get some ideas for running it and what resources are available, possibly Fitzroy/Treasury gardens for the location, if so we need to make sure to follow all the protocols with paperwork etc. for running in such a public location
ACTION: The working group need to have a meeting for this, a date will be set.

Yule Dinner
Going to run as the same format as the 2014 one, it was ritzy, nice and well catered, Ryan is hoping to get the prices down to about $35 – 40
ACTION: Ryan is going to look for a venue and nut out a menu in the next few weeks. Going to see about getting Casey over for it again to do the entertainment.

PCV Businesses/Relationships
Is it possible to get us thinking about our kind of relationships with the businesses, loyalty programs, advertising, think of a way to have a financial exchange, perhaps have a charge for being listed on the website?, or the donation of raffle prizes for things like Yule dinner in exchange for a write-up for them in the newsletter, listings for actual health practitioners for pagan friendly businesses (mental health, physical health etc.), hire a pagan (pagan friendly employers) [Get Witch Quick]
ACTION: receipt book

Newsletter
Due to a number of issues the newsletter has become untenable; a lot of work, hard to get content in and on time from contributors and the amount of time needed to format all the content.
As part of the overhaul we would like to move to a more online format, have it set with schedule of posts hosted on a blog, still have articles and stuff that come on, keep it accessible, drive traffic up more, part of making our resources even more accessible and easy to find.
Action: Josie – make a schedule of posts etc. to try and get the format roughly laid out. Volunteers for articles and content will be organised by the committee.

Calendar
Josie has made a master document for the calendar, if you give Jo an e-mail to sign up, you can then go in and add your events and change them as need be to help with keeping our calendar as current and accurate as possible.

Julie Brett’s Book Tour
Action – Start a conversation on the PCV committee page for locations etc. for the book tour, Sooki Lounge – Hills, Norcote – Druid Coffee, Central Vic/Ballarat as well as seeing if people would be willing to play host to her while she is over to assist in making it a successful venture for her.

Samhain 2017
Seline has asked if she can run it again in 2017 – don’t have a date yet, hopefully not actual Samhain, more will be released as it is known.

PCV Concert
Spiral Dance and Kacey Guy concert at bar 303 on the evening of Pagan Pride day $25 normal entry or $20 concession. Ryan is setting up an Eventbrite, and we are thinking of running a tin around at events prior to get donations to help get this to happen (it will cover essentials for the performers such as fuel/flights, accommodation, etc.) Adrienne is making poster designs, the posters should hopefully be available for January

PCV Morris Side
We now have a Morris Side, who are planning to do their first thing at Mt Franklin, dancing the sun up at Mt Franklin on the Sunday. Any committee members wanting to join let Josie, Sarah or Mark know so they can be added to the planning group.
ACTION: Alex has now joined the Morris Side

New Committee Members
ACTION: Alex, Dean and Lucas are now committee members for the current period.

Working with Children Checks
Action – Can committee members please send copies of your WWC to us so we can make sure that we have a database of proof for legal reasons. They can be e-mailed to the official Collective Gmail account, all details will be kept confidential. Other Business Fundraising – sell the tickets prior to spiral dance and then do the draw and give out at the concert, advertise it well and it will help raise funds for the PCV, potential idea is a pagan hamper with items donated (shirt from Silver Birch and Mt Franklin) items made by committee members etc.

Grants – are there grants that we can get access to as the PCV? Fran is going to look into the grants situation as a friend of the PCV (non-committee member)

Meeting Closed: 3.02

Agenda for November 2016 Meeting

Many thanks to Mark for putting this together. 🙂
Meeting Agenda 26/11/2016

1. President’s Report 1 – 2 min
2. Secretary’s Report 1 – 2 min
3. Treasurer’s Report 1 – 2 min
4. Meetups (including Hamilton and Frankston) 10 min
5. Memberships 3 min
6. Dates for 2017 10 min
7. Pagans in the Park/Pagan Pride Day 10 min
8. Yule Dinner 2017 10 min
9. PCV Businesses/Relationships 5 – 10 min
10. Newsletter – Change Format 5 min
11. Calendar – Master Document 5 min
12. Julie Brett’s Book Tour 5 min
13. Samhain 2017 5 min
14. PCV Concert 5 min
15. PCV Morris Side 5 – 10 min
16. New Committee Members 2 – 3 min
17. Working With Children Checks 2 – 3 min
18. Other Business 5 min
Estimated run time: 90min – 105min

2016 AGM Minutes

Pagan Collective of Victoria

Annual General Meeting Minutes 23/7/2016

 

Present: Josie, Ryan, Sarah, Dorian, Nikole, Mark

Apologies: River, Shaz, Ang, Fiona, Lucas

Absent: Ceilidh, Buck, Belinda, Cossette, Ben, Mei

Meeting Location: The Wesley Anne, Northcote

Meeting Open: 2.30PM

 

  1. Presentation of Annual Report (Chair) –

It’s been another great year, the meetups have really flourished and grown, the calendar is our most visited page on the website and the feedback has been really positive overall. We are moving ahead this year with a leaner committee but we still anticipate having another successful year as we continue to focus on our goals of helping to grow the pagan community in Victoria and help pagans find each other and events.

 

  1. Secretary’s Report –

Memberships have continued to climb in a fairly even fashion over the year, we now have over 200 registered members out there getting updates and newsletters. Pretty exciting, some of them are even from other states.

 

  1. Presentation of Accounts (Treasurer) –

This year was pretty quiet financially, with no events run that raised funds and the expenses faced by the organization (website maintenance etc.) being covered by members of the committee. The funds from the PayPal are going to be transferred across to the bank account.

 

  1. Election of Management Committee/Office Bearers –

Only one of the titled committee positions has received more than one nomination for the office, so with no objections being presented the uncontested positions of President, Treasurer and Secretary were awarded to the nominees with the title bearers being:

President – Josie H
Treasurer – Ryan M
Secretary – Mark H

The position of Vice-President received a two nominees all who were given a chance to speak at the meeting about themselves and the ideas they would like to bring to office. After this the proxies were counted and the committee voted to elect the Vice-President. The candidate with the most votes being Nikole was voted in.

 

It was decided that a new Executive Committee position would be made for Sarah this year – Event Co-Ordinator. This was passed unanimously.

 

For the general committee there were a total of 4 nominees, none of which were objected to. All were voted in. They were: Dorian, Shaz, Ange and Lucas.

Meeting End: 2.38 PM

 

Meeting Minutes – July 2016

Thankyou to our intrepid secretary Mark for preparing these minutes. 🙂

 

Pagan Collective of Victoria

 

Meeting Minutes 23/07/2016

 

Present: Sarah, Josie, Ryan, Nikole, Dorian, and Mark

 

Apologies: Shaz, River, Fiona, Ang, and Lucas

 

Absent: Belinda, Mei, Ben, Ceilidh, Luca, Buck, Cossette, Ceilidh

 

Meeting Location: The Wesley Anne, Northcote

Meeting Open: 12.31PM

Minutes of previous meeting read and accepted

  1. Presidents Report – The meetups have run well on their own, people have come to rely on them and expect them to run like clockwork. The PCV is three years old and hopefully is now out of the honeymoon period. Its been great to see how popular the calendar has been, it is now the most visited page on the website.

 

  1. Secretary’s Report – Memberships have continued to come in and be added to the database. We are now sitting over 200 registered members, it was pretty exciting to see.

 

  1. Treasurer’s Report – We haven’t been raising new funds, our current balance is $310. Ryan needs to be added to the bank account at some point to bring us up to 3 signatories. Also needs to transfer the money from Paypal across to the account.

 

  1. Meetups – The CBD meetups are going to move from every second month to monthly to accommodate the wishes of the attendees, the organizers are going to shop around for a possible new venue. The meetup organizers for the CBD are now Ryan, Sarah and Nikole to help with any issues of running the event monthly now.

 

Sarah motioned that as part of the inclusiveness we need to start finding out a lot more about accessibility of venues that host meetups and events so people know what to expect regarding things like wheel chair access, toilets etc. Seconded by Jo and passed unanimously this will start to be phased in as soon as possible.

 

Central Victorian meetups are continuing on a bi-monthly system, they have been growing slowly and we have seen some new faces as well as familiar ones at the meetups.

 

Ballarat PitP is still running along, although it is now being run by Evelyn who lets us know the dates for the calendar.

 

The Frankston area meetup is starting to get steam and will be keeping us up to date as things are worked out.

 

Central Vic Heathens, like the Central Vic meetups are slowly gaining traction and interest.

 

The Hills meetups have been running great at the new venue with a great turnout

 

  1. Membership’s – All new memberships were approved unanimously.

 

  1. 2016 & 17 Dates –

 

Jo motioned for a change to the regularity of committee meetings, that committee meetings are now going to be every two months and that the additional meetings be tacked on to days that meetups are happening so the committee can gather early have a meeting and then enjoy the meetup. Mark seconded the motion and it passed unanimously.

 

The remaining meetings for the committee in 2016 will be on the 26th of November (Hills location) and 10th of September (Country location, possibly Castlemaine)

 

The CBD meets for the start of next year will be (future meet dates for 2017 TBC):

15th of January (First committee meeting of the year)

19th of February

19th of March

16th of April

2nd of May

 

  1. Samhain 2016 – The ritual was an amazing success, as always Seline hosted an easily accessible ritual that fostered a great atmosphere. It was nice to see new faces, some of which were people that had never attended any public ritual before. It looks like Seline wants to host next year’s Samhain too. Unanimously agreed that if Seline wants to host 2017 Samhain then it is hers to run with again.

 

  1. Pagans in the Park/Pagan Pride Day – Continuing on from previous discussions the idea of Pagan Pride day was raised again. A small working group was assembled (Nikole, Sarah, Shaz and Dorian) to start getting the ball rolling for a possible February date.

 

 

  1. Yule Dinner 2016 – Unfortunately due to circumstances beyond our control (including the sale of the planned venue) the Yule Dinner this year didn’t happen. However we are keen to have another one next year, new venues to be explored and the possibility of a lower price (whether that means only a 2 course meal this time or other options to be explored futher)

 

  1. PCV Crafts – A new A4 or A5 handout is to be designed (by Mark) and bunting is to be attached so we can start pushing this project. It would be great to have the first section ready for Pagan Pride Day in 2017.

 

  1. Workshops – There is still a call for workshops that are cheap/free and accessible. We need to approach workshop people and try and see if we can get some of them on board to help with this. We will need to explore what avenues are available for free venues. There could be themes like divination day. Sarah had offered to be co-ordinator for this.

 

  1. Policy Finalisation – Policies were accepted unanimously as the date for proposed changes had been and gone.

 

  1. Any Other Business – Dorian has offered to write regular pieces for the newsletter about a different local animal each month.

 

We are going to trial a What Are You Reading segment in the newsletter, get reviews of what is being read.

 

The suggested reading page needs an overhaul with some content to be cut and other areas to be expanded, this will happen gradually over the next few months.

 

Calendar – If a venue or date for an event changes Jo needs to know about it so that she can change it on the calendar so that it is correct. We also need to consider a ban list for people or groups that keep cancelling at the last moment and no longer advertise their events. The calendar gets a lot of hits and we don’t want people getting bad info.

Jo proposed an action that we review the policy for calendar by next meeting, we need to consider redefining what suits the calendar for paganism and have parameters or a policy to cover it. Some of the events being sent for the calendar don’t seem to fit under the pagan umbrella.

 

MFPG – It would be great if the PCV could supply a person again to run the kids maypole (or a few people)

 

Sabbats – it would be great if we could run more sabbats, if we could run an event on each of the big sabbats that would be great.

 

Moons – it was discussed whether we need to offer moon or dark moon rituals, the committee already runs a lot though. The conclusion was that we run a half page ad for the newsletter and see if there are groups interested in running an accessible moon/dark moon ritual preferably in a city location.

 

A proposed change of wording to PCV friendly businesses so that the policy now reads that when possible a donation would be appreciated.

 

Meeting End: 2.10PM

 

Agenda for July Committee Meeting

Pagan Collective of Victoria

 

Meeting Agenda 23/7/2016

 

Present:

 

Apologies:

 

Absent:

 

Meeting Location: The Wesley Anne

Meeting Open:


Minutes of previous meeting read and accepted

 

  1. Presidents Report –

 

  1. Secretary’s Report –

 

  1. Treasurer’s Report –

 

  1. Meetups –

 

  1. Memberships –

 

  1. 2016 and 2017 Dates –

 

  1. Samhain Ritual 2016 –

 

  1. Pagans in the Park/Pagan Pride Day/Pagan Job Fair –

 

  1. Yule Dinner –

 

  1. PCV Crafts –

 

  1. Workshops –

 

  1. Policy Finalisation –

 

  1. Any Other Business –

 

Meeting End:

March 2016 Meeting Minutes

These minutes were prepared by our hardworking Secretary, Mark. Thanks, Mark! 🙂

Pagan Collective of Victoria

Meeting Minutes 21/2/2015

 

Present: Cosette, Sarah, Josie, Ryan, Nickole, Dorian, Ang and Mark H

Apologies: Shaz, River, Fiona, Al, Ceilidh, Lucas

Absent: Mei, Ben, Buck, Belinda, Mark L

 

Meeting Location: The Wesley Anne

Meeting Open: 2.17PM


Minutes of previous meeting read and accepted

FB policy read and acknowledged

  1. President’s Report – The collective has kept rolling quite nicely in the absence of meetings, with coffee meet ups, rituals and other events continuing on.
  1. Secretary’s Report – Nothing new to report, memberships have continued to come in and be added to the database.
  1. Treasurer’s Report – We haven’t been raising new funds, our current balance is $310 (TBC). Ryan needs to be added to the bank account at some point to bring us up to 3 signatories.
  1. Announcements – All

– Deepest sympathies to Melbourne Reclaiming, who lost one of their own in tragic circumstances recently

– Meeting quorum policy

– Other Policies

– WWC Cards

– PCV Committee Facebook Group

  1. Memberships – As the PCV isn’t really where we want it yet, due to delays caused by lack of meetings, it is moved that we do not charge for memberships yet and continue to have free memberships. All existing memberships to be rolled over until they contact us to be removed from our memberships. Due to the costs of making membership packs there will no longer be mailed out packs.

Movement was accepted unanimously.

  1. 2016 Dates –

Confirmed Dates:

Sat, 19/3 – Mabon Ritual

Sun, 20/3 – CBD Pub Moot

Sun, 27/3 – PitP Ballarat

Sun, 24/4 – PitP Ballarat

Sun, 15/5 – CBD Pub Moot

Sat, 28/5 – Pagans in the café Central Vic

Sun, 17/7 – CBD Pub Moot

Sat, 6/8 – Pagans in the café Central Vic

Sun, 18/9 – CBD Pub Moot

Sat, 19/11 – Pagans in the café Central Vic

Sun, 20/11 – CBD Pub Moot

 

Proposed/tentative dates:

Pagans in the Park – Sun, 23/4 (approved)

Yule Dinner – Sat, 18/6 (approved)

Meeting Dates – Sat, 23/7 (inc. AGM) city; Sat, 10/9 country; Sat 26/11 city. (Approved)

  1. Mabon Ritual 2016 – The ritual will be a ritual of abundance with a share and swap of produce. The venue charges a $60 hire fee and a $200 deposit. A small entry fee of $5 will be charged to help cover the hire fee.
  1. Samhain Ritual 2016 – The venue to be confirmed on this one, we want to start advertising soon for it. The date is hopefully going to be the 30th of April. Price to be confirmed.
  1. Pagans in the Park 2016 – Labyrinth at Merri Creek is the proposed venue. As a fun activity it is proposed that a spiral dance or maypole will be taking place at the event. The idea of the event is that it will be a picnic – bring food etc to share and run it like a community picnic.
  1. Yule Dinner 2016 – Once again it is proposed that a sub-committee forms to help run this and report back to the committee. Nickole, Ryan, Josie and Mark put their names forward to be on the sub-committee. A concern raised was accessibility for wheel chairs, it will be looked at this time around. Price will be worked out once venue is confirmed. The general feeling was satisfaction at the previous venue from those that attended.
  1. PCV Crafts – There is not much movement here, no bunting has been returned yet. It is proposed we set up a craft station at the picnic for people to make some.
  1. Pagan Expo 2016 – There is not much to say on this front yet, the PCV is very happy to promote when and if it gets off the ground.
  1. Any Other Business – A proposal that on the contacts page we can have some kind of way to contact willing groups that don’t do public rituals etc. so people that are looking for mentors and teachers have an extra avenue to explore. In addition it is proposed that we link an article from Magickly about the warning signs to look for when becoming involved in private groups.

The Google Calendar has been deleted because it was too unwieldy to use, we will continue to have the calendar in the newsletter and on the website. It is proposed that we consider re-visiting the site and calendar, and perhaps use a calendar plug-in.

It was suggested that due to the success and interest in the Incense Workshop run by Ryan that we consider trying to have some kind of workshop run once a quarter.

A proposal for a Pagan Pride Day/Pagan Job Fair was put forward. It was decided that Nickole, Sarah, Cosette and Dorian would put together a proposal to be put forward at the next meeting.

Meeting End: 3.15PM