2015-2016 Committee

Thanks to everyone who attended the AGM yesterday! The turnout was just amazing, and it was excellent to hear feedback and ideas from so many different paths and traditions within our community. ๐Ÿ™‚

Minutes of the AGM and of the committee meeting that followed it will be available soon, but we thought we’d share the changes to the committee resulting from the AGM.

Firstly, we wanted to take this opportunity to thank our outgoing committee members, who were invaluable in the Collective’s first year. It was a pleasure working with you and learning so much about different paths within the Pagan community. We wish you all the best in your future endeavors and hope to see you around the traps soon. Allison, Lisa, Bret, Brett, Hawthorn and Seline.

Congratulations to our new committee, who will be representing the PCV over the coming year:

General Committee Members – Sarah, Cosette, Ben, Shaz, Ang, Lucas, Cameron, River, Nickole, Fiona, Ceilidh, Dorian, Amanda, Mark J, Belinda and Buck.

President: Josie

Vice President: Mei

Secretary: Mark H

Treasurer: Ryan

Thank you again to everyone who attended! More AGM news coming soon. ๐Ÿ™‚

Agenda for Annual General Meeting 2015

Pagan Collective of Victoria

Annual General Meeting Agenda

July 18, 2015

1pm โ€“ Stuzzi Restaurant

Type of Meeting: Annual General Meeting

Meeting Facilitator: Josephine Harris

Invitees: All PCV members

  • Opening remarks/Welcome
  • Presentation of Annual Report (Chair/Secretary)
  • Apologies
  • Adoption of Annual Report
  • Presentation of Accounts (Treasurer)
  • Adoption of Accounts
  • Election of Management Committee/Office Bearers

Note: a committee meeting will immediately follow the AGM.

  • Closing remarks

PCV Annual General Meeting 2015 – Proxy Voting Now Open

Dear members,

Nominations have now closed for the Annual General Meeting, which is set to take place at Stuzzi in Northcote at 1pm on the 18th of July. At the AGM, members will be asked to cast their vote on our new committee.

Members who are unable to attend the AGM are invited to send in their proxy vote before the event (see below). Several roles have gone uncontested and will not require a vote, however the role of Vice President requires a vote from members as there are three candidates.

The nominations for the 2015-2016 year are:

President: Josie (uncontested)

Secretary: Mark H (uncontested)

Treasurer: Ryan (uncontested)

Vice President: Mei Turnbull, Cameron Keech, Lucas Dell

General committee members (we can have as many general committee members as we like, this list just has to be approved by members at the AGM): Ben F-C, Sarah M, Cameron K, Mark L-J, Belinda L-J, Lucas D, Nickole H, Amanda N, Shazbeith, Dorian E, Cosette P, Fiona M

How to cast your proxy vote (for members who are unable to attend the AGM):

To cast your vote on the role of Vice President, please email your vote to pagancollectivevic@gmail.com no later than midnight on Thursday, the 16th of July, 2015. In this email, please include:

  • Your legal name
  • The name of the Vice President candidate (see above) you wish to vote for
  • Your proxy – the name of a person attending the meeting. If you don’t know anyone attending the meeting, you can designate the chairperson (president) to be your proxy.

Proxy voting closes at midnight on Thursday, the 16th of July 2015.

June 2015 Update

Brrr! We hope you’re all keeping warm on these long, cold nights and frosty mornings! We’ve been in recovery mode after the Yule Dinner, but the CBD Pub Moot saw us swing into action once again. ๐Ÿ™‚

CBD Pub Moot – We had a rocking good time at the Melbourne Central Lion Hotel yesterday, and the turnout of 20 was far more than we expected! It was lovely to share a drink and discuss our different paths with old friends and new in such a relaxed atmosphere! Thanks very much to everyone who came along!

The first CBD Pub Moot, June 2015. Photo courtesy of Mark.

The first CBD Pub Moot, June 2015. Photo courtesy of Mark.

AGM – There is less than one week left to nominate for the AGM. If you would like to join the committee (whether it’s as a general committee member or in an exec role), you will need to email us before midnight on the 3rd of July. This is a great way to get involved with community building across Victoria, and to have a say in the direction of the Collective. We have only four committee meetings a year, which is not a big face-to-face time commitment!
The AGM itself is taking place on the 18th of July at Stuzzi in Northcote. Click here for more information.

Imbolc – Our Imbolc Ritual will be hosted by Melbourne Reclaiming. A Facebook Event has been set up for it over here.

Hills Coffee Meetup – The next Hills Coffee Meetup is taking place on the 12th of July at the Magpie Cafe, Upwey.ย Newbies and any/all branches of Paganism are welcome – this is a friendly, inclusive meet-up, and a chance to connect and chat with other Pagan folk on a variety of paths. See the Facebook event page for more information.

Yule Dinner – The Yule Dinner was a fantastic success! We shared a sumptuous meal, laughed and enjoyed some stellar live music. Catching up with old friends and making new ones, we bid farewell to the longest night and looked forward to good things to come.
Congratulations again to the recipients of the 2015 PCV Awards:

Ben F – The Keen Bean Award (for a member under 25 who has made great contributions to the Collective).

Sarah M – The Most Active Member Award (in recognition of Sarahโ€™s support of the PCV since the very beginning, and of her tireless work organising and facilitating the Hills Coffee Meetups).

Kacey – Most Distance Travelled (Kacey came from Adelaide just for us!)

Seline C – PCV Lifetime Membership Award (in recognition of Selineโ€™s long-standing contributions to the Victorian Pagan community, and of her support of the PCV since its beginning).

ย A huge thankyou to everyone who helped to make the Yule Dinner happen. This was the PCVโ€™s first large-scale event, and its success is due to the many people who worked tirelessly behind the scenes.
Thankyou to Mark H and Belinda L-J for the beautiful photos! There will be even more up on the website shortly. Hugs, gratitude and wishes of safe travel to Kacey, who flew over from South Australia to share his wonderful music with us. Thanks also to Mei and Mark for the decorations and party favours! A big thankyou is also needed for River, Nickole and Sarah, who helped us promote the event to their wide networks of contacts. And finally, thank you to everyone who came along on the night! We hope you enjoyed it as much as we did.
There have been a number of photos from the night published in the Yule newsletter. We will have a full set of photos here on the website in coming weeks. ๐Ÿ™‚

Newsletter – The Yule newsletter is out now. As well as photos from the Yule Dinner, it includes a summary of the results of the members’ survey, and article about the Wildwood tradition and more. Members, please get in touch if you didn’t receive your copy. ๐Ÿ™‚

May 2015 Update

We hope you had a lovely Samhain!

The nights are long and dark and the chill has hit the air. Victoriaโ€™s Pagan scene seems to be getting bigger and brighter every month, with new coffee meets, public rituals, pub moots, workshops and more springing up all over the state. Long-standing regular events have reported record numbers, too! As always, you can find a comprehensive list of Pagan events, rituals, workshops and social meetups organised by many different groups and individuals across the state over on our Calendar.

The PCV is no exception to this recent flurry of activity. We have been as busy as ever, with preparations for our Yule dinner underway, and the new Ballarat Pagans in the Pub launching this month. We also have our AGM coming up in July.

PitP Ballarat Ad

Ballarat Pagans in the Pub
Pagans in the Pub is back in Ballarat this weekend! Witches and Pagans from Ballarat and beyond, come and join us at Irish Murphy’s from 12:30pm for a drink and a chat with Pagan folk from a variety of paths in a welcoming and friendly atmosphere. Irish Murphy’s is centrally located, and has meals until 2pm. Pagans in the Pub in Ballarat is hosted by the Pagan Collective of Victoria, and will be running quarterly throughout 2015.

Yule Dinner 2015
Our Pagan Community Yule Dinner is taking place on the 13th of June, and is open to all witches, Pagans and interested folk across Victoria. This dinner will be the first of its kind for a while, as it is an open invitation to members of all groups (as well as solitaries!) to join together for a meal. It will be a night of music and merrymaking not to be missed! Click here to see the Facebook event for the Dinner. Tickets are on sale until the end of May (there will be no tickets to purchase at the door, so please book now to avoid disappointment). See you there!

Yule Ad

Monthly Hills Coffee Meetups
Our Dandenong Ranges coffee moots are still going strong. Many thanks to those lovely people who braved the chilly Mothers’ Day weather for this month’s meet. The June meet will be taking place on the 14th of June – the day after the Yule Dinner. Come and join us for a healing cuppa and a recovery chat!

Members’ Survey
The PCV is always looking for ways to improve our services to the pagan community and our members. To better help us do this we have created the PCV Members Survey and Census 2015. The survey is completely anonymous and you will be helping us to better understand our community and provide us with feedback on what you would like from being a member of the community. We would really appreciate it if you take 5 โ€“ 10 minutes to complete the survey.
Click here to complete the survey.

Annual General Meeting
The AGM for the Pagan Collective of Victoria will be taking place on the 18th of July 2015, 1pm at Stuzzi Restaurant and Bar in Northcote.
Nominations are now open for President, Secretary, Treasurer and Vice President (a new role). We are also seeking nominations for general committee members. To nominate yourself or someone else for any of these roles, please email your nomination to: pagancollectivevic@gmail.com. Before you send it, make sure your nominee is aware that they are nominated, and that they agree to it! ๐Ÿ™‚

**NOMINATIONS CLOSE AT MIDNIGHT ON FRIDAY, JULY 3rd 2015**

All PCV members are eligible to nominate and be nominated before the meeting and are invited to attend the meeting to vote. Not a member yet? Memberships to the PCV are free until the end of 2015. Visit www.pagancollective.org/join for more information.
The first committee meeting with the new committee will take place straight after the AGM. It is requested that the current President, Treasurer and Secretary attend this meeting

Annual General Meeting 2015

The AGM for the Pagan Collective of Victoria will be taking place on the 18th of July 2015, 1pm at Stuzzi Restaurant and Bar in Northcote.
Nominations are now open for President, Secretary, Treasurer and Vice President (a new role). We are also seeking nominations for general committee members. To nominate yourself or someone else for any of these roles, please email your nomination to: pagancollectivevic@gmail.com. Before you send it, make sure your nominee is aware that they are being nominated, and that they agree to it! ๐Ÿ™‚ย  Nominees should also make themselves familiar with the Model Rules of Association, and the PCVย  Committee Roles 2015.

NOMINATIONS CLOSE AT MIDNIGHT ON FRIDAY, JULY 3rd 2015.

All PCV members are eligible to nominate and be nominated before the meeting and are invited to attend the meeting to vote.

The first committee meeting with the new committee will take place straight after the AGM. It is requested that the current President, Treasurer and Secretary attend this meeting.

A Facebook event has been set up for this meeting over here.

We hope to see you there. Happy nominating!

Your PCV Committee

A second February 2015 update!

Another quick post to update all you PCV folk about a few developments. ๐Ÿ™‚

  • Our new shipment of stickers has arrived, so more membership packs have been posted out this week (thanks Ryan, Mark, Mei and Josie!). We are hoping to clear the backlog of packs by the end of March. New members, keep an eye on your letterboxes!
  • We’ve tweaked our calendar! Check it out to stay up to date with all sorts of Pagan events taking place in Victoria in 2015! Please let us know if you’d like your event or gathering added to the list.
  • ย Minutes from the latest committee meeting are all done (thanks Mark!), and can be found over here. We have a lot of very exciting ventures coming up!
  • We have a new, centralised Facebook page for our Hills Coffee Meetups (thanks, Sarah!), along with a page here on the website. Be sure to like this page to stay up to date.
  • The date has been set for our Annual General Meeting. Nominations for President, Secretary, Treasurer and Vice President (a new role) will open shortly, once position descriptions are released. We will also be seeking nominations for general committee members. All PCV members are eligible to nominate before the meeting and are invited to attend the meeting to vote.
More membership packs getting mailed out! Photo courtesy of Ryan M.

More membership packs getting mailed out! Photo courtesy of Ryan M.

Meeting Minutes, February 2015

Many thanks to Mark for preparing these minutes. ๐Ÿ™‚

Pagan Collective of Victoria

Meeting Minutes 21/2/2015

ย 

Present: Ryan, Josie, Mei, Mark, Sarah, River, Nickole

Apologies: Cosette, Bret, Brett, Hawthorn, Lisa, Fiona, Seumas

Absent: Rosanne, Allison

Meeting Location: Magpie Cafe, Upwey

Meeting Open: 1.17PM

ย 

  1. Presidents Report โ€“ The collective hit one hundred members this month, that’s really exciting given how long we’ve been running. The coffee meet ups have been going fantastically, with lots of new faces young and old.

ย 

  1. Secretary’s Report โ€“ Due to some issues with the stickers for the membership packs the posting out of membership packs is slightly behind. The new stickers have now arrived and look great, so we can resume sending out membership packs to everyone again.

ย 

  1. Treasurer’s Report โ€“ The incoming and outgoing for the collective has still been $0, everything has been donated by Josie and Ryan so far. The collective bank account hasn’t been set up yet, however with no immediate income expected there isn’t an urgent need. Josie and Ryan will set one up with the Bendigo as previously agreed, it will be a standard not for profit account.

ย 

  1. Memberships โ€“ 47 new members have been approved for the Collective

ย 

  1. Newsletter โ€“ As always we are looking for people to write new content for the newsletter, submissions will be the 14th of March and hopeful send out will be the 21st. Mark volunteered to look into writing an article.

ย 

  1. Coffee Meet Ups โ€“ The coffee meet ups have been successful with good attendance, lots of diversity of attendees and amazing levels of enthusiasm.

The potential of a metro meet up was proposed with Sarah offering to help Ryan get it up and running and provide advice. The specifications/concerns people had were that the venue was not too loud/busy, that topics of discussion were provided each meet up and that it didn’t clash with the times Melbourne Pagans in the Pub meet up.

The action decided was that Ryan and Sarah would attempt to get one running before next meeting.

The possibility of a Central Vic meet up was raised with a few locations suggested โ€“ Hepburn Springs, Bunninyong and the Botanical Gardens in Ballarat.

The action on that was that Josie, Mark and Mei will look into setting up a meet up before next meeting.

Sarah raised the problem of exposure for the meetups, Facebook Pages and Groups struggle to make it into newsfeeds under the current format. The solution decided was that if people could try and like and share events to help everyone reach a decent audience it would be greatly appreciated and help ensure the success of the events having a good turnout.

ย 

  1. Samhain Ritual 2015 โ€“ Selene is available again for Samhain Ritual, the dates will be discussed with her as well as what she requires (bring a plate?, materials, etc.).
  2. Yule Dinner 2015 โ€“ The venue that looks best from the research Ryan did is called The Last Jar, it is located at the Carlton end of the CBD so is fairly accessible. It has an upstairs function room they would be willing to let us use. The food would allow for a vegetarian option that would also cover vegans.

Ideally the collective would need 30+ attendees to make it worth The Last Jar’s time.

The date for the dinner was tentatively set as the 13th of June with the venue being The Last Jar.

Awards to be decided on for giving out at the dinner, examples โ€“ most distant member, most active, young persons award, daggiest witch etc.

River has offered to help promote the event.

A sub committee consisting of Ryan, Josie, Mei and Mark was formed to meet a few times before the dinner and continue working on the event. The first sub committee meeting was scheduled for March 14th.

ย 

  1. Members Survey โ€“ The survey for the collective was discussed with Mark presenting the brainstorming for questions ideas that occurred between meetings. People were happy with the proposed questions and added a few more to the list.

It was proposed that a breakdown of the survey information be published (all members details to be kept confidential of course) because there would likely be interest in how our community looks as a demographic.

The membership survey was approved and Mark and Mei will to set it up, a link to it will be sent out once it is up.

ย 

  1. Changes to committee โ€“ Charlie T’s official resignation was given to the committee and accepted.

ย 

  1. AGM โ€“ The collective needs to hold an AGM mid year, the date the committee decided was the 18th of July at 1PM and the proposed venue (TBC) was Stuzzi. Nickole offered to book the venue.

The offices up for vote will be President, Vice-President, Treasurer and Secretary. Again general committee positions will be available.

ย 

  1. Proposed Membership Fees for 2016 โ€“ So far the collective has run as a free organisation, however running the organisation has costs and these have been getting covered by Josie and Ryan. A comparison of other groups fee structure and services was looked at and the breakdown of predictable costs for the organisation were discussed. The categories of membership were proposed as singles, joint/family, Interstate and International. The exact costings will be decided after more research into the issue and cost of insurance.

ย 

  1. Insurance โ€“ Josie needs to talk to a few more people about the possibilities and costs for insurance and present the findings to the committee.
  2. Dates โ€“ Dates for the remainder of the 2015 meetings were discussed with the following outcome:
  • Sat 9th May 1PM (city, venue TBC)
  • AGM Sat 13th June 1PM (Stuzzi TBC)
  • Sat 12th September 1PM (rural, venue TBC)
  • Sat 12th December 1PM (Cafe Magpie, Upwey TBC)

ย 

  1. Imbolc Ritual 2015 โ€“ The date for Imbolc is tentatively the 1st with the venue proposed as the Darebin Parklands.
  2. Annual Ball โ€“ Sarah proposed the idea of an annual ball, with the proposed first one being in 2016. The idea of it being at Samhain with a suitable theme was suggested as the tentative date.

The ball will be an adult oriented event with music, dressing up and drinks (licensed venue).

Sarah will check with Philippe and Selene to make sure they do not have an issue with a ball running at that time and to ensure no clashing with events they host.

ย 

  1. Meeting Locations โ€“ The proposal that there be more CBD meetings was raised by River. Sarah volunteered to look for a suitable city venue for the next meeting, everyone agreed to let her know if they heard of anywhere suitable in the meantime.

ย 

  1. Skill Sharing Across the Pagan Community โ€“ Nickole discussed the idea of skill sharing across the community and the possibility of workshops being organised (and better promoted). Possible workshop topics would be skills, ritual, spell and traditions. With the idea of making it more accessible for people to gain cross tradition knowledge and skills.

It was decided to wait until the survey results are in to see what sort of traditions members follow and if there were people willing to run workshops and share skills before more action is taken.

ย 

  1. PCV Crafts โ€“ Mark proposed the idea that the PCV start to assemble bunting to have at events it was at, to give more exposure but also as a community exercise. It was decided that bunting will be made up, blank and taken to meetings, coffee meet ups and other events where members can grab one to decorate in a fashion that reflects them or their path, with the final product being returned to us and being attached to the community efforts. Hopefully this will be a nice reflection of the positive community that is in Victoria and will look fantastic at events such as Mount Franklin.

ย 

Misc. –

  • It was proposed and accepted that the PCV logo should be made up into a digital pack that is available for use in a variety of formats -jpeg, gif, black and white/grayscale etc. This will make it easier for other people that want to promote the PCV.
  • Earthsong will send a details pack to the PCV so they can receive advertising through the collective.
  • To ensure the community (PCV is fine but if you feel ok with it sharing other groups too it would be fantastic) is getting decent exposure please make sure to like, comment and share events and posts that are advertising events and announcements.
  • The idea that once paid memberships become a thing in 2016 that the PCV have membership giveaways on Facebook was proposed, to be looked at once its applicable.

ย 

Meeting End: 3.38PM

A January Update

Happy new year! 2015 has started with a bang here at the PCV. Here are the details of what we have going on at the moment:

Coffee Meetup: PCV committee member Sarah has been a busy bee over the New Years period organising our very first coffee meet! Thanks, Sarah! This will be taking place on Sunday, the 11th of January at the Magpie Cafe in Upwey (see the Facebook event for details). Newbies and any/all branches of Paganism welcome – this will be a friendly, inclusive meet-up, and a chance to connect and chat with other Pagan folk on a variety of paths. We hope to see you there!

Spokes of the Wheel: The Summer edition of Spokes of the Wheel has been sent out to members earlier this week. Let us know what you think! Thanks to Joy Seashell for her Midsummer article this edition. If you would like to contribute articles, artwork etc for the Lammas edition of Spokes, please send it to pagancollectivevic@gmail.com no later than Tuesday, the 27th of January 2015. We would especially love photos/brief paragraphs of what you’ve been up to in Victoria’s pagan scene. ๐Ÿ™‚

Next Committee Meeting: The next committee meeting will be taking place on Sunday, the 21st of February in Melbourne. All PCV members are welcome to attend and have their say as to the direction of the Collective. We will confirm the time and venue shortly. You can read minutes of the last meeting here.

AGM: Our AGM will be taking place in June. Details of the exact date will be organised at February’s committee meeting.

Yule Dinner: Planning is already underway for our Pagan Community Yule Dinner, which will be taking place in June. We are hoping to finalise a venue by the February committee meeting, so that we can start selling tickets.

Membership: Membership to the PCV is FREE in 2015. In 2016, we will be introducing a small fee for members who join or renew after the 1st of January 2016. It is our intention to keep these fees low: enough to cover the cost of our website upkeep and admin. We will be discussing the details of these fees at the February committee meeting.
We are currently experiencing issues with the supplier of the stickers we use for our membership packs. As such, we have a large backlog of membership packs to post out! If you have recently joined the PCV and have not yet received your pack, don’t panic! We are hoping to have the situation rectified shortly and will keep our members posted (geddit?) on the situation.
Please note that we have added a clause on the membership page that applies to applicants outside Australia. As we are a non-profit organisation and do not currently charge for membership, we are unable to post the membership packs overseas at this time. People from outside Australia are still very welcome to join up to receive their copies of Spokes of the Wheel, however.

Website: Some changes have been made to the website. We now have a much more comprehensive links section. Please let us know if you find any broken links. ๐Ÿ™‚

Phew! That’s all from us for now. Time for an icy pole and a nap in the shade!

The sun sets on the windfarm at Mount Mercer, Western Victoria after a long, scorching day. Photo courtesy of Josie H.

The sun sets on the windfarm at Mount Mercer, Western Victoria after a long, scorching day. Photo courtesy of Josie H.