Date: 15th November, 2014, 1pm
Location: Cured café, Mostyn Street, Castlemaine
Present: Josie, Ryan, Mark, Mel, Des, Mei, Joy
- President’s Report – We’ve had overwhelming support from across Victoria, and positive feedback from interstate and even internationally.
- Secretary’s report – PCV had a big presence at Mount Franklin this year. People were keen to hear about us and many people joined up that weekend.
- Treasurer’s Report – Incoming $0, Outgoing $0. Current balance $0. Josie and Ryan have paid for the membership cards, stickers, website and Incorporation as a donation to the group.
- Memberships – 56 new members approved.
- Newsletter – Joy to provide Litha article. More submissions needed from other members. Hawthorn’s letters column will not go ahead until we get some letters for him to answer!
- Coffee meetups – Is the Upwey meetup still going ahead? Meetups need to occur at venues that are accessible to all and close to public transport. What about Pagans in the Park? Josie/Mei/Mark to organise a Ballarat meetup. Ryan to organise a metro meetup. Both meetups to occur in early 2015. Ryan has a list of themes we could use to direct discussion.
- PCV Family Friendly Events – The Kids’ Maypole we hosted at Mount Franklin was a success. Let’s do it again next year, but with more volunteers – Josie and Ryan almost ran out of time as they are also on the MFPG Organisers Committee. Volunteers will have to have a valid WWC card.
- Code of Conduct Review – No feedback from members as yet. A drafted “no troublemakers” clause was rejected by the committee. It was agreed that we would adopt the ACCC’s Model Rules of Association for now, and revisit them again at the end of 2015.
- Samhain Ritual 2015 – Will be hosted by Seline. What do we need to contribute as an organisation? What will attendees need to contribute? Date? We will need to check all this with Seline before the next committee meeting.
- Yule Dinner 2015 – We brainstormed!
Music – Des and Mel to sort. A variety of Pagan/Pagan-ish acts
Food – 3 course dinner covered by admission price. Awards – similar to the TasPA’s Silver Broomstick awards. Mark to brainstorm categories.
Raffle – But what could we raffle off?
Venue – Ryan to investigate costings. The Clarkeville Hotel was suggested as a venue to investigate.
Ticket Price – around $50 for dinner/drinks? We need to figure out the minimum amount of tickets we’d need to sell to break even (and cancel the event well in advance if we couldn’t sell that many tickets).
Organisers will need to investigate these things and report back at the February meeting.
- Communications channel for committee – It was unanimously agreed that Slack was not an effective tool for the committee to communicate. From now on committee conversations outside of committee meetings are to take place via email. Emails to be cc’d to firstname.lastname@example.org. Obviously major decisions cannot be made via email. They must be voted upon at committee meetings as usual.
- Members’ survey – Mark suggested a surveymonkey/google forms survey would be a good way to gauge what members want/need from the PCV, and would ensure we were directing our energy to where it was required. The committee voted in favour of this. Mark/Mei to organise a members’ survey and present the questions at the next meeting.
Meeting closed – 2:40pm
Next meeting – Saturday, 21st February, 2015 in Melbourne (Venue TBA)
Our second committee meeting will be held in Castlemaine. This is part of our plan to hold events Victoria-wide, rather than just in and around the city.
The meeting will be taking place this Saturday, the 15th of November at 1:30pm at Cured, Mostyn St, Castlemaine. A Facebook event has been set up here.
Agenda for 15/11/2014:
- President’s Report
- Secretary’s Report
- Coffee Meetups
- PCV Family Friendly events
- Code of Conduct Review
- Samhain Ritual
- Yule Dinner
- Any other business
Please note that we do not expect all our city members to attend every meeting outside the city (just as we would not expect our members in the country to travel to Melbourne every time!), but it would be great to see you if you can make it. 🙂