Meeting Minutes – January 2018

Pagan Collective of Victoria

 

Meeting Minutes 14/01/2018

 

Present: Josie, Ryan, Elkie, Alex, Mark, Sarah, Elkie, Shaz, Ang, Fran, Seumas

 

Apologies: Nickole, Dean, Dorian

 

Meeting Location: Earthly Pleasures, Belgrave

Meeting Open: 11.07 AM

 

 

  1. President’s Report –

It was a really great year. The PCV ran 57 events last year which is unbelievably good, especially considering we have come from a small hard to locate community to a well networked community where it is very easy for people to find other like minded pagans, whether it is at a PCV event or one of the other events run by other individuals and groups who advertise on our community calendar.

 

  1. Secretary’s Report –

The memberships have been slow recently, not surprising given the time of year it is, however the social media has continued to have a lot of interaction and messages which means that people are still engaging with us. The database overhaul is a slow process due to lack of time but will continue to be worked on in 2018.

 

  1. Presentation of Accounts (Treasurer) –

We’ve not spent or earned any money in the time since we last met, largely this is because we don’t charge for events and we try to keep the overheads low. We’ll be linking the Patreon to our bank account soon so will have more to report from now on.

 

  1. Meet-up Reports
    Hills

The Hills are amazing and vibrant, the meetup for today had 54 people RSVP’d and the events are frequently larger than can be contained by the venue. The event will evolve to suit this as we progress. The Hills weeknight dinners will resume again soon too, they’ve been popular in their own way and a great event. The writers are still meeting too ostensibly under the Hills banner and seem to be having a good time, how this event will evolve we don’t know but it will continue on into 2018.

CBD
The CBD meet-ups continue to be one of our larger regular meet-ups and are going to continue on into 2018 under the custodianship of Ryan. The first one for 2018 will be Sat 20th of Jan.
Ballarat
The Central Vic meet-ups have continued to have fresh faces turn up (two to three new people most meets), they’ve been small and enjoyable. Ballarat meet-ups will continue on in 2018, possibly under a new direction.

Frankston
Unfortunately Dorian isn’t here to discuss the Frankston meet-ups but from what people have heard they seem to be doing well.

Swinburne

Swinburne now have a Pagan group thanks to the efforts of Alex and are having their first meet-ups this year.

 

Druid Coffee

Druid coffee is looking to improve its attendance this year and are getting some advice on running social media to help to this end. We will continue to advertise for them of course and help in any other way that we can.

 

On the topic of meet-ups this year can we please make sure that the name of every PCV run event has PCV in the name and preferably the month too. This will do two important things, first it will help people tell the difference between the events we run and those we advertise for people. Second it will make it a lot easier for the event wrap-up writer to find all the events each month and make sure that they are covered in the wrap-up.

5. Morris Report
Oak, Smash & Thorn are continuing into 2018 as a side and are planning to travel to South Australia again, in May this time. They’ve been learning to do dark Morris and are going to be learning new dances and sticking this year too.

  1. Patreon

Patreon will be launching in a few weeks, the campaign having been previously outlined before. It will be linked to the PCV bank account and the campaign clearly outlines what the money can/will be used for. We are currently looking at how to effectively capture audio of workshops for Patreon.

7. Workshops
The PCV is going to be running six workshops in 2018, they will cost little ($5 – $10) for the public and will be free to patreon backers. To stop there being pagan burnout for organizers they will be tacked onto meet-up days, running before the meet-up and so that people can leave when it is over or stay for a meal and socialize with others as they choose.

 

The dates for the workshops will be worked out in the committee group.

 

The volunteers to run a workshop are      – The Hills (topic to be decided)

– Silver Birch Grove (Ogham)

– Linda (Charms)

– Ryan (Divination/Incense)

– Josie (topic to be decided)

It was thought Dorian was interested in running a workshop but we will need to confirm with him before proceeding down that line any further.

 

  1. Social Media/Blog
    Moving forward into 2018 we are adding the following people to our FB admin team: Alex. We are also adding the following to our Blog/Webpage admin team: Alex and Sarah.

For the monthly meet-up wrap-ups we are looking at moving to a photo based wrap-up with minimal text for ease of publication.

Committee reads may be going to a bi-monthly format with a change to being committee reviews and using themes. Sarah is going to let us know what direction she wants to go when she has had a chance to look at it.

 

We are adding a new piece to the blog probably titled ‘Walking the Walk.’ which will be focusing on what people are doing to connect more with nature, their path, etc. Mark and Josie will be contributing their Gold Fields Walks to this and when the Hills get their 2018 sorted will be contributing some articles too.

9. WWC
We are still waiting on some WWC checks for some people. We will be discussing some other WWC stuff when we get to community safety.

  1. Samhain

Need to check in with Seline to see if she is still happy to run Samhain 2018 or whether her other contributions are going to make this too hard.

 

  1. Social Media/Blog
    The blog is continuing to be a great asset to the PCV along with the calendar and as mentioned the duties have been divvied up so that it can continue to run smoothly and not over-whelm anyone.12. Midsumma
    We will be looking at whether or not we can/will run a stall at 2019 Midsumma with the Queer Pagan Men Australia group and what will be needed etc. for that.
  2. WoZ Movie Night
    It was decided that with everything already on the table that this might not be something we continue to pursue at this point.
  3. Spiral Dance

    Coming again in 2018 sponsored by the PCV, no dates have been set in stone yet but it will probably be April-ish at this stage. It won’t be run the same day as Pagan Pride Day this year because it was deemed overall too much for people.
  4. Redbubble
    Still planning to get this running in 2018 now that the crazy December January period is coming to an end and the annual PCV hiatus for the committee is over.16. OBOD Summer Solstice 2018
    The Melbourne Grove are excited and nervous to run this ritual, it is going to be a first for them. The date for it will be Sunday the 23rd of December and they will let us know if they need any kind of assistance from us.

 

The Sunday Druid Coffee clashes with this date so Silver Birch are going to cancel so that there is no conflict with them.

 

  1. Pagan Pride Day 2018

The date previously discussed was not working out well clashing with other events. The date therefore is being moved to April the 7th. Due to how far from the equinox that puts it we won’t be hosting an equinox ritual as part of the day but instead will be hosting a welcoming ritual designed to appeal to people of all paths.

 

  1. Pagan Census/Survey

It has been a few years since we last did a survey to try and get a clear picture of the Victorian community and their needs so we will be conducting another one in 2018, with people’s identities being anonymous again, so we can hopefully get an honest response. Once again we will publish final results for people to view. We ended up with some great data last time. This will also provide people a chance to provide feedback.

 

The questions will be vetted in the committee group before it goes up. Josie, Ryan and Mark will be conducting this.

 

  1. Mental Health Support Group Advertisement

We’ve been contacted by a person wanting to advertise a pagan mental health support group that they have set up. We are going to discuss what questions we have in the private committee group and send them to them as soon as possible. They will cover topics like ‘emergency response plans’, format etc.

 

If we are happy to go ahead and advertise this we are going to need a well written disclaimer since they are a third party that we don’t have representation on there to make sure it is all running ok.

 

Fran is also going to get us the details for a legally/professionally sanctioned peer support group to let people know about as well.

 

While we are on the topic of this it is probably worth considering putting together some resources in a easy to digest format such as lifeline etc, for people to access if they are in distress.

 

It is also worth considering having a list of pagan friendly professionals available too, lawyers, psychologists, etc.

 

Community Safety

In 2018 we will be requiring all events we advertise that claim a family friendly status to prove that they have Working with Children checks (current) for all people running the event, workshop, etc. If they refuse to provide this proof or can’t then their events will not be shared by the PCV and will be deleted from any groups we moderate because there is no way to make sure that they are ok otherwise.

 

We are going to start sharing and reminding people of our community safety policies (and others) since it is a new year, we will be doing this a little at a time so people aren’t getting overwhelmed.

 

In March we are planning to share a resource a day around community safety and be gearing our discussion topics to focus on this as well.

 

We would like to have a chance for the community to have their say too as part of this initiative and will be working on that in the near future.

 

Changes to Committee

As we move forward into 2018 we are saying goodbye to one of our committee members Carrie. We would like to thank her for her time and effort on the committee and hope to continue to see her at pagan events.

 

Committee Intro/Bios

It has been suggested that currently the PCV could be perceived as being a shadowy organisation due to our emphasis on community and events and not highlighting who the committee are and where they are from (so to speak).

 

We will be updating the webpage with bio’s, something short is fine, just so that people have an idea of who we are.

 

It was suggested everyone check out the Tasmanian Pagan Alliance website for their committee bios and personal bios for inspiration because they are apparently well done.

 

Other Business

Young People – Safe Spaces

It was raised that we really need to find better ways to communicate with younger pagans to ensure that they are finding their ways into safe places in the community and aren’t being groomed by shady or dodgy people.

 

Ballarat Meet-ups

Ryan is going to be running four Ballarat meet-ups in 2018, dates to be discussed in the private committee group.

 

Pagan Alliance of South Australia

By now everyone has probably seen the announcements by the Pagan Alliance of South Australia.

What can we do to help? Financially if everyone signed up for their newsletter (It is $10 a year) that would help and we can encourage other Victorians to do so too.

Contact has also been made asking them if anything else can be done by PCV to help them, so far nothing has been suggested in this regard but we will help them however we can because it would be a shame to see our South Australian friends lose such an important resource.

 

Meeting End: 12.07 PM

 

Meeting Minutes: August 2017

Pagan Collective of Victoria

 

Meeting Minutes 20/8/2017

 

Present: Josie, Ryan, Carrie, Nickole, Geoff, Elkie, Dean, Alex, Fran, Mark, Dorian, Lucas, Sarah, Seamus

 

Apologies: Shaz, Ang

 

Meeting Location: The Last Jar, Melbourne

Meeting Open: 1.05 PM

 

 

  1. President’s Report –

It’s been another great year, the meetups have really flourished and grown, the calendar is our most visited page on the website and the feedback has been really positive overall. We are now moving into our fourth year as a successful not-for-profit and it is exciting to see it continue to grow and flourish.

 

  1. Vice-Presidents Report

It has been an exciting year full of challenges. We have faced them head on, made hard decisions and come out stronger and better off for having dealt with these challenges head on. Very happy to see the PCV continuing on to new and better things.

 

  1. Secretary’s Report –

Memberships have continued to climb in a fairly even fashion over the year, we now have over 340 registered members out there and over a thousand Facebook likes. Pretty exciting, some of the members are even from other states and countries.

 

  1. Presentation of Accounts (Treasurer) –

Apart from the Spiral Dance/Kc Guy concert there was not really any financial activity, at least on the income front. We still have the usual costs of website, annual fees to consumer affairs etc. which are covered by donation from committee members (Josie and Ryan). Currently we have $142.70 in the bank.

 

  1. Meet-up Reports

It is worth noting that the PCV has done around 100 free events (just PCV and affiliates alone) in the last 12 months. In addition to this we advertise even more events on our calendar (paid and free) from non-affiliates.
We have had a lot of interest in how we do things in The Pagan Collective of Victoria from across the globe, apparently we run a model that other people think works really well.

Hills

The Hills as usual continues to grow, amaze and flourish. It has a really warm open atmosphere that encourages people of all walks to attend. It is currently a victim of it’s own success. For the colder months advertising of the event has had to stop because more attendee’s than the venue can handle are turning up. In the warmer months they will be able to expand out into the front garden and comfortably accommodate the numbers they have been getting.
The possibility of having a new Hills event that takes place mid-week has been raised and will be explored further if there is sufficient interest to attend/run it.

CBD
There are a lot of people attending every month, the venue is dealing well with the numbers (on average 14 – 20). This meet continues to follow the same model it has of general chatter, then once all anticipated attendees are there a discussion topic is presented and everyone has a chance to have their say. This continues to run for 11 months of the year.

Creswick
Continuing to have attendees that haven’t come before attend them, it seems to be growing quietly, still on a quarterly basis. It has been heartening to meet so many different pagans from around Central Victoria.

Frankston
These meets continue on with some growing interest, Dorian is happy to keep hosting these events quarterly.

6. Redbubble

Redbubble has been discussed previously as a potential place to sell merchandise for the PCV and it’s meet-ups.
Sarah has kindly offered to design merchandise and is in the process of adapting the logo etc. for use on the Redbubble account once it is set up.
For the new members – the reason the Redbubble was suggested over another form of merch was that there is little to no outlay that would have to come out of donations from the committee and people are able to just order what they want from our store.
Dorian is also offering up some of his artwork for use on items in the Redbubble.
The aim is for January next year to the time that we go live with the Redbubble store, allowing time to set everything up correctly so it runs smoothly.

7. Mount Franklin

It would be great to have a display this year at the Gathering with flyers etc. advertising the groups, probably similar to the one from Pagan Pride Day. Also to have the PAN community safety flyers.

The PCV has been asked to run the children’s May Pole this year, our intrepid committee member Alex has offered his services for this job.

A core group from the Hills are running the ritual this year and may need some assistance at some points prior to the Gathering which we will happily provide.

8. Midsummer

This event is going to be a family friendly event held at Fairy Park in Anakie, attendees will need to buy a ticket from Fairy Park to get in, however apart from that it is running as a free event.
The event is on FaceBook already with details on there for people interested.
According to the staff at Fairy Park the venue is accessible for people with mobility issues but they may need some assistance.
The event will be BYO own food and drinks (non-alchoholic only!)
The date is the 25th of November

9. Witches of Oz Movie Night

The proposed venue at present is the Tin Shed in Belgrave, however this event still needs more research which Fran has kindly offered to do. The proposed movie is Practical Magic.

10. Patreon

It has been suggested that the PCV run a Patreon as a way to cover some of the costs that it incurs annually, without having to become a organisation that charges its members fees every year.
To this end the proposal at this point is that we consider starting a Patreon that only has a $1 reward (this doesn’t stop people from donating more). It is of course completely voluntary for our members to support us or not as they chose.
Some reward needs to be offered for supporters, after all everything we do now is free anyway, to this end it is suggested that some backer content be made, proposed ideas are a free workshop for backers and some live video etc. content only available to backers.

Action – Josie will put together and present a proposed Patreon, and appropriate rewards etc. at the next committee meeting and this can be voted on then.

11. Trivia Night

This could be a really fun way to get a variety of members and non-members together for an evening of fun and games. It could be a great night.

Action – Nickole to come up with a plan, possible date, venue and other details to be presented at the next meeting.

12. Ostara

Will be held on Sunday the 24th of September under the Silver Birch Grove banner. It is going to have a Heathen tone and will be organised via FB.

13. 2018 Planning

Next meeting will be the meeting to set a great deal of the dates for next year so please bring your dates, diaries etc. so we can get the plans rolling.

14. Blog/Social Media

People are welcome to help with both of these things. Read that as please help committee!

15. Other Business

Swinburn Uni Student Pagans Group – contact has been made with Swinburn by Alex and discussion is ongoing with the possibility that they will get some club funding/space to run their gatherings etc in.

A history of Druidry project is underway, Elkie has been sending out questionnaires etc. to people and is compiling a history of Druidry in Australia with some assistance. We may be able to help in some small way as and when is needed.
Closing Remarks

Thank-you all and welcome to the new committee!

 

Meeting End: 1.45 PM

 

Throughout and About: The PCV in July 2017

Throughout and About: The PCV in July 2017

July was chilly, but with plenty of cozy catch-ups with good Pagan folk made it much warmer.

CBD Pub Moot

By Dean

In July, Pagans from all walks of life and various paths braved the cold to gather at The Last Jar Irish Pub. In warm and welcoming surrounds with hot food and cold drinks we chatted away. After an introduction circle we discussed what spiritual or religious background, if any, had people come from before they began practicing Paganism. A variety of heartfelt and sometimes humorous stories ensued, and it was striking both how diverse and yet how similar many of our experiences had been. A sense of “coming home”, of discovering a new yet familiar home in Paganism turned out to be a common theme.

 

Frankston/Cranbourne Meet

By Dorian

Another pleasant but windy afternoon at the Coffee Club with some new faces and old friends. Serenaded by that irrepressible spirit of Frankston, the seagull.

 

Central Vic Meetup

By Mark

In the warm inviting indoors of a cafe in Creswick, the Central Vic Heathens and Pagans gathered for a relaxed discussion, drinks, and food. Two new local faces joined us this meeting, after scoping out the cafe to figure out who the pagans were (we blended too well). It was a nice afternoon of company away from the blustery winter weather outside discussing nature, spirits, books and Morris Dancing.

 

What’s Next for the PCV?

Dates for your diary…

Saturday, 5th August: PCV Public Imbolc Ritual hosted by the Melbourne Reclaiming Community
Sunday, 20th August: PCV Annual General Meeting
Sunday, 20th August: CBD Pagan Pub Moot

 

Featured photo by Kylie Moroney Photography.

Throughout and About: The PCV in April 2017

The PCV in April 2017

April was chilly, but was dotted with lots of PCV goodness, especially catch-ups in cosy corners, and a beautiful Samhain rite.

PCV Public Samhain Ritual

By Alex

On the 30th of April The PCV held our Samhain public ritual. It was held by Seline Ines (of Into Me I See) at her lovely home.
We started by walking up to the ritual space while singing Earth My Body. Once in the ritual space and in a circle the elements were welcomed, Hecate was called upon. We proceeded to do a visualisation of all our loved ones. From there we went to the ancestor tree while singing Bone by Bone. We then walked around the ancestor tree and tied our ribbons to the tree.
Once this was completed we stood in a circle around the tree as Seline tied a large black ribbon to the tree. We then charged a drink as a sacrament which was then poured into each person’s goblet and then drank of. After this we then headed down the path back to the house while singing The River is Flowing.
Once back at the house we shared a meal. A drum circle was set up and people started dancing. There were discussions among the group on various topics. People caught up with old friends new friends  and memories made. We were taught about rue, a herb of cleansing that had been used to cleanse the ritual space.
It was a lovely night and I would love to thank Seline and all involved for participating in such a lovely and powerful event.

CBD Pagan Pub Moots

By Dorian

Safely nestled inside The Last Jar, protected from stormy Melbourne weather outside, the April CBD moot was a huge success with several new faces and many regulars in attendance.
A stimulating discussion was had about the nature of altars; what they are, what purpose they serve, where to place them and of course what people put on them. From rustic immovable stone plinths to piles of books, statues, and the benefits of electric candles, each an expression of self and personal flair. After the formal discussion was done, the moot enjoyed a relaxed conversational setting which lasted well into the evening while still maintaining paganism as the primary focus. A phenomenal time was had by all, sharing perspectives on each’s respective craft, and enjoying wonderful company.

 

Monthly Hills Coffee Meetups

By Sarah

I keep forgetting to take photos of the Hillsmeets. I have the very best of intentions, knowing that I have to report back to the PCV blog with (hopefully) a jolly photo of everyone looking jolly, but what actually happens is that honestly we’re all having too much fun and by the time someone says “Oh, did you need to take a photo for the blog because you got a bit sweary about forgetting to take one last month?” the cafe staff are politely throwing us out because we’re the last people in the venue and they’ve been vacuuming around us while we continue to talk a mile a minute, and the photo would look a bit sad. So I do my now-a-monthly-tradition swear, and make someone promise to remind me to take a photo for the blog *next* month, and no-one does, because we’re all talking too much.
So you don’t get a photo, but it’s a really good thing because it means that the Hillsmeets are a ridiculous amount of fun. This month we talked about our journeys; where we started, where we’re going, how our practices have changed, and continue to evolve. There’s something really special about sitting around a table with a bunch of people who Get It, and understand how these journeys can evolve; who listen and share their own experiences. It feels like home, and it’s lovely. It’s even better with cake, but I don’t have to tell you that, reader.
The Hillsmeets have got so popular and we’re all rather fond of them and so it looks as though we’ll be branching out with the odd weekday dinner, which will be advertised in the usual places. Because a month really is too long between catch-ups sometimes, and a couple of the regulars can’t make the usual weekend ones any more, and honestly, why not. So stay tuned for updates, and if you haven’t come along to one of the Hills gatherings yet, come along! They really are that much fun.

 

Central Victorian Pagans and Heathens in the Cafe

By Josie

We relocated the Central Vic Meet to Ballarat this month, to coincide with our committee meeting (minutes will be available soon). This meet was well attended, and we enjoyed a delicious Irish lunch while we talked over, under, in and out of all things Pagan.
Our next meet is in July, with the final in November. During these meets we’ll be deciding on meeting dates for next year, as well as whether we keep them quarterly or move to monthly or bi-monthly. If you’d like to have a say, or even if you are a Pagan sort from central Victoria who enjoys a coffee and a chat, come down and say hi!

 

 

The Pagan-est Day Ever!

Pagan Pride Day and Spiral Dance Concert

By Alex and Josie

On the 18th of March The PCV hosted our first Pagan Pride Day, in Edinburgh Gardens. It was an amazing day filled with amazing people and a great sense of community. The event started at 12pm. People started arriving and what was initially a small amount of people grew: we ended up with around 50 people attending.

At 2pm the talks about the various paths started. Our first speaker was Shaz. She spoke about ADF Druidry and Silver Birch Grove. Josephine talked about Alexandrian witchcraft, and we then had Dean who spoke about Asatru (Norse paganism), followed by KC guy who spoke about OBOD Druidry. Next, Fio Talked about the Reclaiming path, then Luca Talked about Wildwood, and Dorian Talked about Chaos magic.

After the talks on the different paths we moved on to our ritual for the autumn Equinox which was run by Josie and Ryan in a Alexandrian inspired style. The quarters were called by Fran (Air), Sarah (Fire), Alex (Water) and Mark (Earth). It was a beautiful ritual that included a meeting dance and lovely music.

After the ritual we moved on to our second session of talk which were about the different meetings and gatherings around Victoria we started off with Ryan talking about the CBD pub moots, then Sarah talking about the Monthly Hills Pagan Coffee Meets. Next was Mark who talked about the Central Vic meetups, and we then had Dean who talked about the Heathen meetups, which include a ritual. This was followed by Nickole talking about Earthsong Witchcamps. We then had Dorian who talked about the newly started Frankston/Cranbourne Meetups, and Shaz then talked about Druid Coffee. The Queer Pagan Men’s meetups where then talked about by Buck, Michel then talked about the  Mount Franklin Pagan Gathering, and finally we finished off with Seline talking about Into Me I See.

It was an absolutely amazing day filled with friendship and community spirit. As a fairly new member of the Pagan community I found it to be a great way to learn more about what is available in Victoria and also to meet more like minded people. I would also love to thank the amazing PCV for running the day especially Sarah for being MC and making sure everything ran smoothly. I would also love to thank all the speakers and those who ran the ritual and finally thankyou to everyone who attended as without you it wouldn’t have happened.

— Alex

“I just saw a Reclaiming witch, a Druid and an Anarchist eating grapes together. And they were LAUGHING.”
– overheard at the Pagan Pride Day picnic

After a busy and marvelously social day at Pagan Pride Day, we headed on down to Bar 303 in Northcote to see Spiral Dance and KC Guy live in concert, presented by the PCV.

This concert was the perfect way to finish off a day of the Pagan community coming together. KC Guy’s voice is truly enchanting, and just what we needed to chill out and lose ourselves. Spiral Dance has a decades-long track record of bringing Pagans together with their beautiful and very danceable music, and dance we did!

The hot, sticky night didn’t stop any of us from busting out our best daggy Pagan dance moves to tunes like The Quickening, Faerie Tale and our favourite, Black Annis.

By the end of the night our throats were raw, our clothes were heavy with sweat and every last one of us were wearing enormous watermelon-slice grins as we exploded out into the cool night air of High Street.

A million, squillion thankyous to KC Guy and Spiral Dance for travelling from South Australia to perform for us and provide the perfect ending to a perfect day. Thanks also to Bar 303 for having us, to everyone who helped out on the door, and to Mark Hayes for his beautiful photos of the night.

Josie

You can download a copy of the Pagan Pride Day Flyer here: PPD 2017

Photo Reuse Policy: You are welcome to use these photos for *personal use* on social media, etc, but please credit/tag the Mark Hayes Photography Facebook Page when you do.

 

 

 

Meeting Minutes, November 2016

Thankyou to our intrepid secretary Mark for putting these together!

PCV Committee Meeting 26th November 2016

Meeting Start: 1.32

Attending: Ryan, Nickole, Josie, Seamus, Dean, Alex, Mark, Shaz, Ang, Lucas and Fran Apologies: River, Fi, Dorian
Absent:

President’s Report
The PCV has put on over 30 events this year, which is a lot, 25 – 26 of these were coffee and pub meetups. In addition to this we had some public rituals as well as pagans in the park. There is a heap of stuff cooking up for next year which is really exciting.

Secretary’s Report
Memberships keep rolling in, up to about 209 membership now as well as over 900 likes on Facebook.

Treasurer’s Report
Nothing new to report, money in the bank is the same as the last few meetings, the PCV has not been running events that make money.

Meet-Ups
CBD Moot
This moot is getting really busy, with 2-3 new people pretty much every time that have not been met before, it is exciting to see lots of new faces. The moot is changing venues to the Last Jar for next year to accommodate the fact that we need more seats for the events. Should be slightly more disability friendly with a bathroom on the same floor, however there are still the steps at the front and a narrow door. For 2017 the moots will be running monthly but taking a break for September.

Central Vic
The Central Victoria Pagans in the Café had four meets this year, with an average of 4 – 8 attendees at them. For 2017 the Pagans in the Café and the Central Vic Heathens will be combining the coffee meets and aiming for quarterly coffee meets.

Central Vic Heathens
The Central Vic Heathens in addition to combining with the Pagans in the Café are looking at trying to run some different events next year beyond coffee meets. More to be announced as they come.

Hills Meets
These meets are going from strength to strength, running in a lovely new venue (Earthly Pleasures), getting about 10+ attendees at each meet, people attending are happy with the format, these meets will be running monthly for 2017.
Two other meet ups in the works – Hamilton, which is trying to get up and running with some support from us and will hopefully start running next year. Also Frankston which Dorian has kindly volunteered to get going next year, at this stage it will probably be bi-monthly in the Frankston area. More will be confirmed as it is organised. 
ACTION: Need to get a start date sorted with Dorian for 2017
ACTION: Need to make sure that the meets that are near each other don’t conflict with each other, PCV or otherwise so as to not make it too hard for attendees to choose what to go to.

Memberships
Seven new memberships have been received since last meeting, no objections to the members were raised, so all new people were approved.

Dates for 2017

Committee Meetings CBD Meet-Ups Hills Meet-Ups Sabbats Other
  15th January 8th January    
26th Feb (attach to Druid Coffee, Northcote) 19th February 5th February 5th February Lughnassa (Silver Birch)  
  19th March 5th March 25th March Mabon (Wiccans) Pagan Pride Day 18th March Pagan Concert 18th March
8th April (Central Victoria) 16th April (needs to be changed) 2nd April    
  21st May 7th May Samhain (May date TBC)  
4th June (attach to Hills Meetup, Belgrave) 18th June 4th June Yule Dinner 24th June  
  16th July 2nd July    
20th August AGM (attach to CBD meet-up) 20th August 6th Aug    
  17th September (needs to be changed) 3rd Sept 24th September Ostara (Silver Birch/Heathens)  
14th October (Central Victoria) 15th October 1st October    
  19th November 5th November    
3rd December (attach to Hills Meet-Up, Belgrave)   3rd December    
PCV Hiatus 24th Dec – 7th Jan        

Imbolc – *stare at Reclaiming and Lucas*

Pagans in the Park/Pagan Pride Day
18th of March is the proposed date for the event. Some of the concepts discussed were – having stalls, a festival feel and less picnic feel, showcase for traditions (someone gets up and talks about each tradition and talks about what they do and who is good to talk to if you want to go further) Need to get the ideas, for location, format etc. then scale back.

ACTION: Shaz will talk to her contacts/arch-druid to get some ideas for running it and what resources are available, possibly Fitzroy/Treasury gardens for the location, if so we need to make sure to follow all the protocols with paperwork etc. for running in such a public location
ACTION: The working group need to have a meeting for this, a date will be set.

Yule Dinner
Going to run as the same format as the 2014 one, it was ritzy, nice and well catered, Ryan is hoping to get the prices down to about $35 – 40
ACTION: Ryan is going to look for a venue and nut out a menu in the next few weeks. Going to see about getting Casey over for it again to do the entertainment.

PCV Businesses/Relationships
Is it possible to get us thinking about our kind of relationships with the businesses, loyalty programs, advertising, think of a way to have a financial exchange, perhaps have a charge for being listed on the website?, or the donation of raffle prizes for things like Yule dinner in exchange for a write-up for them in the newsletter, listings for actual health practitioners for pagan friendly businesses (mental health, physical health etc.), hire a pagan (pagan friendly employers) [Get Witch Quick]
ACTION: receipt book

Newsletter
Due to a number of issues the newsletter has become untenable; a lot of work, hard to get content in and on time from contributors and the amount of time needed to format all the content.
As part of the overhaul we would like to move to a more online format, have it set with schedule of posts hosted on a blog, still have articles and stuff that come on, keep it accessible, drive traffic up more, part of making our resources even more accessible and easy to find.
Action: Josie – make a schedule of posts etc. to try and get the format roughly laid out. Volunteers for articles and content will be organised by the committee.

Calendar
Josie has made a master document for the calendar, if you give Jo an e-mail to sign up, you can then go in and add your events and change them as need be to help with keeping our calendar as current and accurate as possible.

Julie Brett’s Book Tour
Action – Start a conversation on the PCV committee page for locations etc. for the book tour, Sooki Lounge – Hills, Norcote – Druid Coffee, Central Vic/Ballarat as well as seeing if people would be willing to play host to her while she is over to assist in making it a successful venture for her.

Samhain 2017
Seline has asked if she can run it again in 2017 – don’t have a date yet, hopefully not actual Samhain, more will be released as it is known.

PCV Concert
Spiral Dance and Kacey Guy concert at bar 303 on the evening of Pagan Pride day $25 normal entry or $20 concession. Ryan is setting up an Eventbrite, and we are thinking of running a tin around at events prior to get donations to help get this to happen (it will cover essentials for the performers such as fuel/flights, accommodation, etc.) Adrienne is making poster designs, the posters should hopefully be available for January

PCV Morris Side
We now have a Morris Side, who are planning to do their first thing at Mt Franklin, dancing the sun up at Mt Franklin on the Sunday. Any committee members wanting to join let Josie, Sarah or Mark know so they can be added to the planning group.
ACTION: Alex has now joined the Morris Side

New Committee Members
ACTION: Alex, Dean and Lucas are now committee members for the current period.

Working with Children Checks
Action – Can committee members please send copies of your WWC to us so we can make sure that we have a database of proof for legal reasons. They can be e-mailed to the official Collective Gmail account, all details will be kept confidential. Other Business Fundraising – sell the tickets prior to spiral dance and then do the draw and give out at the concert, advertise it well and it will help raise funds for the PCV, potential idea is a pagan hamper with items donated (shirt from Silver Birch and Mt Franklin) items made by committee members etc.

Grants – are there grants that we can get access to as the PCV? Fran is going to look into the grants situation as a friend of the PCV (non-committee member)

Meeting Closed: 3.02