Pagan Collective of Victoria
Meeting Minutes 20/8/2017
Present: Josie, Ryan, Carrie, Nickole, Geoff, Elkie, Dean, Alex, Fran, Mark, Dorian, Lucas, Sarah, Seamus
Apologies: Shaz, Ang
Meeting Location: The Last Jar, Melbourne
Meeting Open: 1.05 PM
- President’s Report –
It’s been another great year, the meetups have really flourished and grown, the calendar is our most visited page on the website and the feedback has been really positive overall. We are now moving into our fourth year as a successful not-for-profit and it is exciting to see it continue to grow and flourish.
- Vice-Presidents Report
It has been an exciting year full of challenges. We have faced them head on, made hard decisions and come out stronger and better off for having dealt with these challenges head on. Very happy to see the PCV continuing on to new and better things.
- Secretary’s Report –
Memberships have continued to climb in a fairly even fashion over the year, we now have over 340 registered members out there and over a thousand Facebook likes. Pretty exciting, some of the members are even from other states and countries.
- Presentation of Accounts (Treasurer) –
Apart from the Spiral Dance/Kc Guy concert there was not really any financial activity, at least on the income front. We still have the usual costs of website, annual fees to consumer affairs etc. which are covered by donation from committee members (Josie and Ryan). Currently we have $142.70 in the bank.
- Meet-up Reports
It is worth noting that the PCV has done around 100 free events (just PCV and affiliates alone) in the last 12 months. In addition to this we advertise even more events on our calendar (paid and free) from non-affiliates.
We have had a lot of interest in how we do things in The Pagan Collective of Victoria from across the globe, apparently we run a model that other people think works really well.
The Hills as usual continues to grow, amaze and flourish. It has a really warm open atmosphere that encourages people of all walks to attend. It is currently a victim of it’s own success. For the colder months advertising of the event has had to stop because more attendee’s than the venue can handle are turning up. In the warmer months they will be able to expand out into the front garden and comfortably accommodate the numbers they have been getting.
The possibility of having a new Hills event that takes place mid-week has been raised and will be explored further if there is sufficient interest to attend/run it.
There are a lot of people attending every month, the venue is dealing well with the numbers (on average 14 – 20). This meet continues to follow the same model it has of general chatter, then once all anticipated attendees are there a discussion topic is presented and everyone has a chance to have their say. This continues to run for 11 months of the year.
Continuing to have attendees that haven’t come before attend them, it seems to be growing quietly, still on a quarterly basis. It has been heartening to meet so many different pagans from around Central Victoria.
These meets continue on with some growing interest, Dorian is happy to keep hosting these events quarterly.
Redbubble has been discussed previously as a potential place to sell merchandise for the PCV and it’s meet-ups.
Sarah has kindly offered to design merchandise and is in the process of adapting the logo etc. for use on the Redbubble account once it is set up.
For the new members – the reason the Redbubble was suggested over another form of merch was that there is little to no outlay that would have to come out of donations from the committee and people are able to just order what they want from our store.
Dorian is also offering up some of his artwork for use on items in the Redbubble.
The aim is for January next year to the time that we go live with the Redbubble store, allowing time to set everything up correctly so it runs smoothly.
7. Mount Franklin
It would be great to have a display this year at the Gathering with flyers etc. advertising the groups, probably similar to the one from Pagan Pride Day. Also to have the PAN community safety flyers.
The PCV has been asked to run the children’s May Pole this year, our intrepid committee member Alex has offered his services for this job.
A core group from the Hills are running the ritual this year and may need some assistance at some points prior to the Gathering which we will happily provide.
This event is going to be a family friendly event held at Fairy Park in Anakie, attendees will need to buy a ticket from Fairy Park to get in, however apart from that it is running as a free event.
The event is on FaceBook already with details on there for people interested.
According to the staff at Fairy Park the venue is accessible for people with mobility issues but they may need some assistance.
The event will be BYO own food and drinks (non-alchoholic only!)
The date is the 25th of November
9. Witches of Oz Movie Night
The proposed venue at present is the Tin Shed in Belgrave, however this event still needs more research which Fran has kindly offered to do. The proposed movie is Practical Magic.
It has been suggested that the PCV run a Patreon as a way to cover some of the costs that it incurs annually, without having to become a organisation that charges its members fees every year.
To this end the proposal at this point is that we consider starting a Patreon that only has a $1 reward (this doesn’t stop people from donating more). It is of course completely voluntary for our members to support us or not as they chose.
Some reward needs to be offered for supporters, after all everything we do now is free anyway, to this end it is suggested that some backer content be made, proposed ideas are a free workshop for backers and some live video etc. content only available to backers.
Action – Josie will put together and present a proposed Patreon, and appropriate rewards etc. at the next committee meeting and this can be voted on then.
11. Trivia Night
This could be a really fun way to get a variety of members and non-members together for an evening of fun and games. It could be a great night.
Action – Nickole to come up with a plan, possible date, venue and other details to be presented at the next meeting.
Will be held on Sunday the 24th of September under the Silver Birch Grove banner. It is going to have a Heathen tone and will be organised via FB.
13. 2018 Planning
Next meeting will be the meeting to set a great deal of the dates for next year so please bring your dates, diaries etc. so we can get the plans rolling.
14. Blog/Social Media
People are welcome to help with both of these things. Read that as please help committee!
15. Other Business
Swinburn Uni Student Pagans Group – contact has been made with Swinburn by Alex and discussion is ongoing with the possibility that they will get some club funding/space to run their gatherings etc in.
A history of Druidry project is underway, Elkie has been sending out questionnaires etc. to people and is compiling a history of Druidry in Australia with some assistance. We may be able to help in some small way as and when is needed.
Thank-you all and welcome to the new committee!
Meeting End: 1.45 PM
The Pagan Collective of Victoria, inc
Meeting Agenda 05/03/2016
Meeting Location: The Wesley Anne, Northcote
Meeting Open: 1pm
President’s Report – Josie
Secretary’s Report – Mark
Treasurer’s Report – Ryan
Announcements – All
- Deepest sympathies to Melbourne Reclaiming, who lost one of their own in tragic circumstances recently.
- Meeting quorum policy
- Other Policies
- WWC Cards
- PCV Committee Facebook Group
- Public Sabbat Rituals
Memberships – Josie
2016 dates – Josie
Sat, 19/3 – Mabon Ritual
Sun, 20/3 – CBD Pub Moot
Sun, 27/3 – PitP Ballarat
Sun, 24/4 – PitP Ballarat
Sun, 15/5 – CBD Pub Moot
Sat, 28/5 – Pagans in the cafe Central Vic
Sun, 17/7 – CBD Pub Moot
Sat, 6/8 – Pagans in the cafe Central Vic
Sun, 18/9 – CBD Pub Moot
Sat, 19/11 – Pagans in the cafe Central Vic
Sun, 20/11 – CBD Pub Moot
Pagans in the Park – Sun, 23/4
Yule Dinner – Sat, 18/6
Meeting Dates – Sat 23/7 (inc. AGM), Sat 10/9, Sat 26/11
Mabon Ritual 2016 – Josie/Ryan
Samhain Ritual 2016 – Seline/Ryan
Pagans in the Park 2016 – Ryan
Yule Dinner 2016 – Josie
PCV Crafts – Mark
Pagan Expo 2016 – Seline/Ryan
Any other business
Thanks to everyone who attended the AGM yesterday! The turnout was just amazing, and it was excellent to hear feedback and ideas from so many different paths and traditions within our community. 🙂
Minutes of the AGM and of the committee meeting that followed it will be available soon, but we thought we’d share the changes to the committee resulting from the AGM.
Firstly, we wanted to take this opportunity to thank our outgoing committee members, who were invaluable in the Collective’s first year. It was a pleasure working with you and learning so much about different paths within the Pagan community. We wish you all the best in your future endeavors and hope to see you around the traps soon. Allison, Lisa, Bret, Brett, Hawthorn and Seline.
Congratulations to our new committee, who will be representing the PCV over the coming year:
General Committee Members – Sarah, Cosette, Ben, Shaz, Ang, Lucas, Cameron, River, Nickole, Fiona, Ceilidh, Dorian, Amanda, Mark J, Belinda and Buck.
Vice President: Mei
Secretary: Mark H
Thank you again to everyone who attended! More AGM news coming soon. 🙂