Pagan Collective of Victoria
Meeting Minutes 20/8/2017
Present: Josie, Ryan, Carrie, Nickole, Geoff, Elkie, Dean, Alex, Fran, Mark, Dorian, Lucas, Sarah, Seamus
Apologies: Shaz, Ang
Meeting Location: The Last Jar, Melbourne
Meeting Open: 1.05 PM
- President’s Report –
It’s been another great year, the meetups have really flourished and grown, the calendar is our most visited page on the website and the feedback has been really positive overall. We are now moving into our fourth year as a successful not-for-profit and it is exciting to see it continue to grow and flourish.
- Vice-Presidents Report
It has been an exciting year full of challenges. We have faced them head on, made hard decisions and come out stronger and better off for having dealt with these challenges head on. Very happy to see the PCV continuing on to new and better things.
- Secretary’s Report –
Memberships have continued to climb in a fairly even fashion over the year, we now have over 340 registered members out there and over a thousand Facebook likes. Pretty exciting, some of the members are even from other states and countries.
- Presentation of Accounts (Treasurer) –
Apart from the Spiral Dance/Kc Guy concert there was not really any financial activity, at least on the income front. We still have the usual costs of website, annual fees to consumer affairs etc. which are covered by donation from committee members (Josie and Ryan). Currently we have $142.70 in the bank.
- Meet-up Reports
It is worth noting that the PCV has done around 100 free events (just PCV and affiliates alone) in the last 12 months. In addition to this we advertise even more events on our calendar (paid and free) from non-affiliates.
We have had a lot of interest in how we do things in The Pagan Collective of Victoria from across the globe, apparently we run a model that other people think works really well.
The Hills as usual continues to grow, amaze and flourish. It has a really warm open atmosphere that encourages people of all walks to attend. It is currently a victim of it’s own success. For the colder months advertising of the event has had to stop because more attendee’s than the venue can handle are turning up. In the warmer months they will be able to expand out into the front garden and comfortably accommodate the numbers they have been getting.
The possibility of having a new Hills event that takes place mid-week has been raised and will be explored further if there is sufficient interest to attend/run it.
There are a lot of people attending every month, the venue is dealing well with the numbers (on average 14 – 20). This meet continues to follow the same model it has of general chatter, then once all anticipated attendees are there a discussion topic is presented and everyone has a chance to have their say. This continues to run for 11 months of the year.
Continuing to have attendees that haven’t come before attend them, it seems to be growing quietly, still on a quarterly basis. It has been heartening to meet so many different pagans from around Central Victoria.
These meets continue on with some growing interest, Dorian is happy to keep hosting these events quarterly.
Redbubble has been discussed previously as a potential place to sell merchandise for the PCV and it’s meet-ups.
Sarah has kindly offered to design merchandise and is in the process of adapting the logo etc. for use on the Redbubble account once it is set up.
For the new members – the reason the Redbubble was suggested over another form of merch was that there is little to no outlay that would have to come out of donations from the committee and people are able to just order what they want from our store.
Dorian is also offering up some of his artwork for use on items in the Redbubble.
The aim is for January next year to the time that we go live with the Redbubble store, allowing time to set everything up correctly so it runs smoothly.
7. Mount Franklin
It would be great to have a display this year at the Gathering with flyers etc. advertising the groups, probably similar to the one from Pagan Pride Day. Also to have the PAN community safety flyers.
The PCV has been asked to run the children’s May Pole this year, our intrepid committee member Alex has offered his services for this job.
A core group from the Hills are running the ritual this year and may need some assistance at some points prior to the Gathering which we will happily provide.
This event is going to be a family friendly event held at Fairy Park in Anakie, attendees will need to buy a ticket from Fairy Park to get in, however apart from that it is running as a free event.
The event is on FaceBook already with details on there for people interested.
According to the staff at Fairy Park the venue is accessible for people with mobility issues but they may need some assistance.
The event will be BYO own food and drinks (non-alchoholic only!)
The date is the 25th of November
9. Witches of Oz Movie Night
The proposed venue at present is the Tin Shed in Belgrave, however this event still needs more research which Fran has kindly offered to do. The proposed movie is Practical Magic.
It has been suggested that the PCV run a Patreon as a way to cover some of the costs that it incurs annually, without having to become a organisation that charges its members fees every year.
To this end the proposal at this point is that we consider starting a Patreon that only has a $1 reward (this doesn’t stop people from donating more). It is of course completely voluntary for our members to support us or not as they chose.
Some reward needs to be offered for supporters, after all everything we do now is free anyway, to this end it is suggested that some backer content be made, proposed ideas are a free workshop for backers and some live video etc. content only available to backers.
Action – Josie will put together and present a proposed Patreon, and appropriate rewards etc. at the next committee meeting and this can be voted on then.
11. Trivia Night
This could be a really fun way to get a variety of members and non-members together for an evening of fun and games. It could be a great night.
Action – Nickole to come up with a plan, possible date, venue and other details to be presented at the next meeting.
Will be held on Sunday the 24th of September under the Silver Birch Grove banner. It is going to have a Heathen tone and will be organised via FB.
13. 2018 Planning
Next meeting will be the meeting to set a great deal of the dates for next year so please bring your dates, diaries etc. so we can get the plans rolling.
14. Blog/Social Media
People are welcome to help with both of these things. Read that as please help committee!
15. Other Business
Swinburn Uni Student Pagans Group – contact has been made with Swinburn by Alex and discussion is ongoing with the possibility that they will get some club funding/space to run their gatherings etc in.
A history of Druidry project is underway, Elkie has been sending out questionnaires etc. to people and is compiling a history of Druidry in Australia with some assistance. We may be able to help in some small way as and when is needed.
Thank-you all and welcome to the new committee!
Meeting End: 1.45 PM
The AGM for the Pagan Collective of Victoria will be taking place on the 20th of August 2017, 12pm at the Last Jar in Melbourne. This will be followed by a general committee meeting and the CBD Pagan Pub Moot.
Nominations are now open for President, Secretary, Treasurer, Vice President and Community Liaison Officer – a new position for 2017. We are also seeking nominations for general committee members. To nominate yourself or someone else for any of these roles, please email your nomination to: email@example.com
Before you send it, make sure your nominee is aware that they are being nominated, and that they agree to it! 🙂 Nominees should also make themselves familiar with the Model Rules of Association, and the PCV Committee Roles, both available on our website.
NOMINATIONS CLOSE AT MIDNIGHT ON SUNDAY, AUGUST 13th 2017.
All PCV members are eligible to nominate and be nominated. Nominees must attend the AGM in person.
Throughout and About: The PCV in May 2017
The last month of Autumn was full of shortening but sunny days and chilly nights
CBD Pagan Pub Moots
Safely nestled inside The Last Jar, protected from stormy Melbourne weather outside, the May CBD moot was a huge success with several new faces and many regulars in attendance.
Monthly Hills Coffee Meetups
So we broke a personal record at the last meet – 27 people came along, we ended up co-opting three more tables in addition to our regular long table, there was a lot of fun had, and more good conversation than I could keep up with. Effusive thanks to everyone who helped make the day so utterly marvellous – we’re already excited for the next one! Come along!
Bi-Monthly Frankston-Cranbourne Coffee Meets
Safe and warm inside the Coffee Club sheltered from the stormy weather, the Frankston/Cranbourne meet enjoyed its biggest turn out yet.
What’s Next for the PCV?
Dates for your diary…
Sunday, 18th June: PCV Public Yule Ritual hosted by Silver Birch Grove ADF
Sunday, 18th June: CBD Pagan Pub Moot
Sunday, 2nd July: Monthly Hills Pagan Coffee Meet
Saturday, 15th July: Central Victorian Pagans and Heathens Social Meetup
Sunday, 16th July: CBD Pagan Pub Moot
Sunday, 30th July: Bi-Monthly Frankston/Cranbourne Pagan Meet
Saturday, 5th August: PCV Public Imbolc Ritual hosted by the Melbourne Reclaiming Community
Sunday, 20th August: PCV Annual General Meeting
Sunday, 20th August: CBD Pagan Pub Moot
Featured photo by Kylie Moroney.
April was chilly, but was dotted with lots of PCV goodness, especially catch-ups in cosy corners, and a beautiful Samhain rite.
PCV Public Samhain Ritual
On the 30th of April The PCV held our Samhain public ritual. It was held by Seline Ines (of Into Me I See) at her lovely home.
We started by walking up to the ritual space while singing Earth My Body. Once in the ritual space and in a circle the elements were welcomed, Hecate was called upon. We proceeded to do a visualisation of all our loved ones. From there we went to the ancestor tree while singing Bone by Bone. We then walked around the ancestor tree and tied our ribbons to the tree.
Once this was completed we stood in a circle around the tree as Seline tied a large black ribbon to the tree. We then charged a drink as a sacrament which was then poured into each person’s goblet and then drank of. After this we then headed down the path back to the house while singing The River is Flowing.
Once back at the house we shared a meal. A drum circle was set up and people started dancing. There were discussions among the group on various topics. People caught up with old friends new friends and memories made. We were taught about rue, a herb of cleansing that had been used to cleanse the ritual space.
It was a lovely night and I would love to thank Seline and all involved for participating in such a lovely and powerful event.
CBD Pagan Pub Moots
Safely nestled inside The Last Jar, protected from stormy Melbourne weather outside, the April CBD moot was a huge success with several new faces and many regulars in attendance.
A stimulating discussion was had about the nature of altars; what they are, what purpose they serve, where to place them and of course what people put on them. From rustic immovable stone plinths to piles of books, statues, and the benefits of electric candles, each an expression of self and personal flair. After the formal discussion was done, the moot enjoyed a relaxed conversational setting which lasted well into the evening while still maintaining paganism as the primary focus. A phenomenal time was had by all, sharing perspectives on each’s respective craft, and enjoying wonderful company.
Monthly Hills Coffee Meetups
I keep forgetting to take photos of the Hillsmeets. I have the very best of intentions, knowing that I have to report back to the PCV blog with (hopefully) a jolly photo of everyone looking jolly, but what actually happens is that honestly we’re all having too much fun and by the time someone says “Oh, did you need to take a photo for the blog because you got a bit sweary about forgetting to take one last month?” the cafe staff are politely throwing us out because we’re the last people in the venue and they’ve been vacuuming around us while we continue to talk a mile a minute, and the photo would look a bit sad. So I do my now-a-monthly-tradition swear, and make someone promise to remind me to take a photo for the blog *next* month, and no-one does, because we’re all talking too much.
So you don’t get a photo, but it’s a really good thing because it means that the Hillsmeets are a ridiculous amount of fun. This month we talked about our journeys; where we started, where we’re going, how our practices have changed, and continue to evolve. There’s something really special about sitting around a table with a bunch of people who Get It, and understand how these journeys can evolve; who listen and share their own experiences. It feels like home, and it’s lovely. It’s even better with cake, but I don’t have to tell you that, reader.
The Hillsmeets have got so popular and we’re all rather fond of them and so it looks as though we’ll be branching out with the odd weekday dinner, which will be advertised in the usual places. Because a month really is too long between catch-ups sometimes, and a couple of the regulars can’t make the usual weekend ones any more, and honestly, why not. So stay tuned for updates, and if you haven’t come along to one of the Hills gatherings yet, come along! They really are that much fun.
Central Victorian Pagans and Heathens in the Cafe
We relocated the Central Vic Meet to Ballarat this month, to coincide with our committee meeting (minutes will be available soon). This meet was well attended, and we enjoyed a delicious Irish lunch while we talked over, under, in and out of all things Pagan.
Our next meet is in July, with the final in November. During these meets we’ll be deciding on meeting dates for next year, as well as whether we keep them quarterly or move to monthly or bi-monthly. If you’d like to have a say, or even if you are a Pagan sort from central Victoria who enjoys a coffee and a chat, come down and say hi!